Finance Assistant at Medico Legal AID Foundation (MELAF)

Medico-Legal Aid Foundation (MELAF) is a non-profit organization dedicated to advancing access to health, the right to health, and human rights within the framework of health. Established with a mission to champion the rights of survivors, MELAF operates at the intersection of healthcare and legal advocacy. The foundation boasts a dynamic team comprising healthcare professionals, legal experts, and dedicated support staff, all unified by a common commitment to advocate for and empower survivors in their pursuit of justice and well-being.

Currently, MELAF operates as a sub-recipient of the Caritas Nigeria ACCESS Project, which focuses on delivering a comprehensive HIV program in Abia State, Nigeria. This partnership allows MELAF to contribute to a broader initiative addressing health challenges within the region and aligns with the foundation's commitment to promoting health and human rights.

We are recruiting to fill the position below:

Job Title: Finance Assistant

Location: Umuahia, Abia
Employment Type: Full-time

Job Description

• The Finance Assistant will provide support to the finance department in various tasks and responsibilities. She/ He will assist in the day-to-day financial operations of the organization.
• She / he will be responsible for requesting of funds from CCFN, and ensuring these funds are liquidated monthly using the approved reporting format as agreed with CCFN.
• She / He will provide support in the financial operations of the organization working with the program team to ensure accurate and timely processing of financial transactions and document management. She/ He is expected to have strong organizational skills, and ability to work with numbers will be key to deliver on this role.
• Overall, the role of a finance assistant is crucial in maintaining financial stability and accuracy within an organization.
• Their support and assistance to the finance department enable efficient financial operations and contribute to informed decision-making

Key Roles & Responsibilities

• Processing financial transactions: This involves recording, organizing, and inputting financial data into the organization’s systems. She/ He will be responsible for managing invoices, payments, and expenses, ensuring accuracy and timely processing
• Monitoring and maintaining financial records: She/ He will be responsible for organizing and maintaining financial records, ensuring that they are up-to-date, easily accessible, and in compliance with donor regulations.
• Data Entry: Input financial data into the accounting system (approved CCFN reporting template) and perform regular data reconciliation to identify and resolve discrepancies.
• Bank reconciliations: She He will help with reconciling bank statements with the organization’s financial records. This involves comparing and matching transactions to ensure accuracy and resolve any discrepancies
• Assisting in budgeting and forecasting: He/she will support the Program team in preparing budgets and financial forecasts by collecting and analyzing financial data and preparing reports
• Assisting in financial reporting: He/she will help prepare financial reports, including profit and loss statements, balance sheets, and cash flow statements. He/she will ensure that these reports are accurate and can provide valuable insights to management and stakeholders.
• Assisting in audits and compliance: He/ She will assist in preparing documentation and providing support during internal and external audits. He/she will help ensure compliance with financial/donor regulations and origination’s policies
• Budget Monitoring: She/ He will Support the monitoring and tracking of origination’s budgets, highlighting any variances to the finance team.
• Compliance: She/ He will ensure compliance with all financial/donor regulations and standards, both internally and externally, and recommend improvements to enhance financial controls.
• Vendor Management: She/ He will Maintain vendor information, including contracts, payments, and invoices, and assist with vendor queries and requests.
• Communication: She/ He will collaborate with internal teams to obtain necessary financial information and provide timely responses to inquiries related to financial transactions.
• Support: She/ He will provide general administrative support to the finance team, including filing, document management, and other ad-hoc tasks as assigned.

Additional Responsibilities:

• The Responsibilities (Above) are not intended to be all-inclusive. The employee will also perform other related tasks as required and will be responsible for reporting and communicating progress and achievement of the specific assigned tasks.

Qualifications / Experience

• Bachelor's Degree in Finance, Accounting, or a related field is preferred.
• Prior experience in a similar role is advantageous.
• Proficient in using financial Systems Applications and Products Software (SAPS)
• Strong numerical and analytical skills.
• Attention to detail and ability to maintain accuracy in financial transactions.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to work effectively in a team environment.
• Proficiency in MS Office applications, particularly Excel.
• Knowledge of financial regulations and standards is desirable.
• The use of QuickBooks and Sun system applications will be and added advantage.

Key Competencies:

• Must have computer skills, vast in the use of MS Word, Excel and Power point
• Ability to work as a team.

Application Closing Date
25th January, 2023.