Finance Officer at ZOA International

ZOA are an international NGO with its Head Quarters in The Netherlands. ZOA offer RELIEF to people who are affected by conflict or natural disasters. ZOA want to contribute to a new perspective of HOPE in which people work together for a promising future in dignity and mutual trust. Together with the affected communities we work on the RECOVERY until they can provide to take care of their livelihoods.  ZOA work in fifteen countries in Africa, Middle East Region and Asia and have approximately 1000 employees worldwide. 

We are recruiting to fill the position below:

Job Title: Finance Officer

Location: Maiduguri, Borno
Employment Type: Full time
Starting date: 15th February 2024

ZOA’s programme in Nigeria

• ZOA started operations in Nigeria in December 2016, supporting IDPs and host communities. In the selection of the beneficiaries, we pay careful attention to including the most vulnerable households.
• Continuously promoting community governance, inclusion, peace, and stability in these fragmented and traumatized communities is a challenging but essential part of ZOA's programme.
• ZOA currently has a full team in Borno State and responds to the critical needs in Food Security and livelihood Water Sanitation and Hygiene (WASH) and Education.

Purpose of the Position

• The Finance Officer is responsible for the Finance and Administration systems of ZOA in the Maiduguri Office, in other to support smooth organizational functioning and effective program implementation.
• Overall advice and support will be given to the Finance Manager.
• The Finance Officer reports to the Finance Manager. The position is based in Maiduguri, Borno State.

Key Tasks and Responsibilities

• Maintain files; including filling of general ledger, payment vouchers, account payable documentation, and other miscellaneous payments.
• Assist in arranging travel logistics for all departments, consultants, and training participants; including flight tickets, hotel reservations, airport pickup, meetings, and workshops.
• Support finance in printing, photocopy, and scanning of documents; including storage and archiving in accordance with the ZOA policy.
• Maintain cordial relationships with the staff members and treat visitors, guests, and program beneficiaries with courtesy.
• Ensure regular internal controls (cash counts, spot checks, receipt checks) regarding financial processes are done to reduce the opportunities for fraud or abuse of funds, goods, and materials;
• Conduct him/her both professionally and personally in such a manner that it will bring credit to ZOA and not jeopardize its humanitarian mission.
• Any other duty that is reasonably consistent with the key tasks of the function.
• Ensure correct coding of Project Instance, budget line, and ledger code in line with approved budget and ZOA Accounting Manual and Procedure.
• Assist the Finance Manager with budget development, monthly financial closure procedures, and external audits or internal ZOA audits
• Advice and support program offices in all aspects of financial management;
• Provide financial and other information from ERP (Unit 4) and other finance records to other ZOA staff, whenever this is required;
• Ensure all financial documents are structurally archived (Hard and Electronic copy) in line with the ZOA Quality Management System.
• Produce monthly financial reports for projects, partners, country office, and authorities and facilitate the monitoring of the program expenditures against the budgets;
• Ensure that bank and cash books are always up to date and reconciled every week/month.
• Ensure that an efficient and effective financial system is implemented, in line with the ZOA policies and guidelines;
• Participate in the project kick-off meeting and provide budget clarity as may be required.

External Contacts:

• Community members, Vendors & Suppliers, and community-based organizations;
• Relevant government authorities on a district and local level;
• National and international NGOs working in ZOA’s target areas;
• Any other stakeholders in project implementation at the community level;

Internal Contacts:

• ZOA office and program staff.

Qualifications and Competencies
Knowledge / Experience:

• University Degree or equivalent (minimally HND, BSc/BA, preferably Accountancy) or relevant field;
• Proven working experience of at least 2 - 3 years in the relevant field;
• Affinity with humanitarian work and International NGO’s;
• Excellent spoken and written command of English;
• A good understanding of Hausa or Kanuri is an added advantage
• Excellent computer skills (accounting systems, Excel, Word, ERP (Unit 4), and PowerPoint).

Skills / Attitude:

• Excellent report writing skills
• Good planning and organizational skills;
• Accuracy;
• Flexibility and adaptability;
• Able to work under pressure and meet deadlines;
• Result-oriented in a team approach;
• Ability to work individually as well as in a team;
• Ability to work in a multi-cultural setting;

Identity:

• The candidate is expected to support the identity, vision, and mission of ZOA.

Salary / Conditions
ZOA offers you a challenging job, an inspiring and motivated team, and good benefits and remuneration that suit the charities sector.

Application Closing Date
31st January, 2024.