Logistics Officer at ZOA International

ZOA are an international NGO with its Head Quarters in The Netherlands. ZOA offer RELIEF to people who are affected by conflict or natural disasters. ZOA want to contribute to a new perspective of HOPE in which people work together for a promising future in dignity and mutual trust. Together with the affected communities we work on the RECOVERY until they can provide to take care of their livelihoods.  ZOA work in fifteen countries in Africa, Middle East Region and Asia and have approximately 1000 employees worldwide. 

We are recruiting to fill the position below:

Job Title: Logistics Officer

Location: Maiduguri, Borno
Employment Type: Full time
Starting date: 15th February, 2024

ZOA’s programme in Nigeria

• ZOA started operations in Nigeria in December 2016, supporting IDPs and host communities. In the selection of the beneficiaries, we pay careful attention to including the most vulnerable households.
• Continuously promoting community governance, inclusion, peace, and stability in these fragmented and traumatized communities is a challenging but essential part of ZOA's programme.
• ZOA currently has a full team in Borno State and responds to the critical needs in Food Security and livelihood Water Sanitation and Hygiene (WASH) and Education.

Purpose of the position

• The role of the Logistics and IT Officer involves the provision of comprehensive IT and logistical support.
• The incumbent will supervise logistic processes to aid ZOA procurement, manage stock levels, oversee fleet operations, and maintain asset and inventory databases.
• Additionally, the position requires performing various office and guest house maintenance tasks at both the ZOA country office and deep field offices.
• The primary location for this role is in Maiduguri, with occasional field visits as needed, both within and outside Maiduguri, Borno state.

Key tasks and Responsibilities
Logistics and Procurement:

• Organizing travel arrangements e.g. flight ticket, visa, hotels and accommodation, airport pickup, drop-off, etc.
• Receive, review, and process incoming PRF through ERP ensuring sufficient clarity on specifications given for goods and services.
• To ensure that all project-related purchases are reviewed approved and processed timely without delay.
• Maintain all procurement records, ensuring that an efficient filing system for procurement documents e.g. quotations, procurement process, copies of contract and invoices, order forms, etc. are securely kept on ZOA Manager, ERP Teams, and easily accessible by authorized persons.
• To keep records of all procurement transactions according to ZOA Policy both electronically and manually.
• Ensure proper storage and warehousing of assets and program stocks; including proper tracking of receiving and issuing of stocks.
• Responsible for fleet Management and Maintenance of generators in both Maiduguri Country office and deep Field offices.

External Contacts:

• Community members, Vendors & Suppliers, and community-based organizations;
• Relevant government authorities on a district and local level;
• National and international NGOs working in ZOA’s target areas;
• Any other stakeholders in project implementation at the community level;
• Logistics Working groups and WFP Log sector

Internal Contacts:

• ZOA NL, Country office, deep field offices and ZOA staff.

Qualifications and Competencies
Knowledge / Experience:

• University degree or equivalent (minimally HND, BSc/BA, Supply Chain Management, Public Administration, Political Science and Administration, IT, computer science and engineering or relevant field;
• Proven working experience of at least 2 - 3 years in the relevant field;
• Affinity with humanitarian work and International NGO’s;
• Excellent spoken and written command of English and developing sound memos for both internal and external;
• A good understanding of Hausa and Kanuri is an added advantage
• Excellent computer skills (accounting systems, Excel, Word, ERP (Unit 4), and PowerPoint);

Skills / Attitude:

• Excellent writing skills
• Sound knowledge of labor laws and conditions
• Good planning and organizational skills;
• Accuracy;
• Flexibility and adaptability;
• Able to work to meet deadlines;
• Result-oriented in a team approach;
• Ability to work individually as well as in a team;
• Ability to work in a multi-cultural setting;

Identity:

• The candidate is expected to support the identity, vision, and mission of ZOA.

Salary / Conditions
ZOA offers a competitive salary package that suits the charities sector based on the negotiation.

Application Closing Date
31st January, 2024.