Executive Assistant at Swift Networks Limited

Swift Networks Limited is a facilities-based telecommunications services provider. The company was founded in 2002, since inception, Swift Networks has invested heavily in “next generation” networking technologies to build a multi-service network platform. Due to rapid expansion, we are looking for a qualified candidate to fill a creative technical position as we hope to maintain our status as the leading broadband connectivity services provider in Nigeria.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Victoria Island, Lagos
Employment Type: Full-time

Job Description

• We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers.
• As the Executive Assistant to the MD, you will be responsible for providing high-level administrative support and ensuring the efficient operation of theMD’soffice.

Responsibilities
Administrative Support:

• Manage the executive'scomplex calendar, appointments, and travel arrangements.
• Prepare and organize documents, reports, and presentations for meetings and business plans.
• Handle confidential and sensitive information with utmost discretion.

Communication and Presentation:

• Serve as a primary point of contact for internal and external communication on behalf of the executive(s).
• Draft and edit emails, letters, and other correspondence as needed.
• Assist in the creation of high-quality presentations and reports for both internal and external audiences.

Business Operations:

• Collaborate with the executive(s)to develop, implement, and monitor business plans and strategies.
• Ensure seamless communication and coordination between the executive(s)and various departments.
• Assist in project management and follow-up on action items from meetings.

Technology and Time Management:

• Utilize a range of digital tools and software for efficient time management and productivity.
• Help the executive(s)stay organized and productive by managing tasks, emails, and schedules.

Research and Information Gathering:

• Conduct research and gather data on industry trends, competitors, and market insights.
• Provide the executive(s)with well-structured information to support decision-making.

Event Coordination:

• Assist in planning and organizing corporate events, conferences, and meetings.
• Coordinate logistics, invitations, and materials for these events.

Exposure and Networking:

• Facilitate the executive's participation in key industry events, conferences, and networking opportunities.
• Build and maintain relationships with industry professionals on behalf of the executive(s).
• Manage information flow in a timely and accurate manner
• Rack daily expenses and prepare weekly, monthly or quarterly reportsfor the executives
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Draft, review and send communications on behalf of company executive(s)
• Prioritize emails and respond when necessary.

Requirements and Qualifications

• Bachelor's Degree in Business Administration, Management, or a related fieldwith a minimum of Second Class honourdegree (Upper division)
• Entry level experience
• Proven experience as an Executive Assistant or in a similar role, preferably supporting senior executives in a fast-paced environment.
• Exceptional communication skills, both written and verbal. Must be fluent in spoken and written English.
• Proficiency in creating professional presentations and reports using tools such as MS Office, Google Suite, or similar software.
• Strong research skills
• Ability to work independently, prioritize tasks, and meet deadlines.
• Highly organized with excellent attention to detail.
• Discretion and the ability to handle sensitive information with confidentiality.
• Exposure to marketing and industry-related concepts is advantageous.
• Must be a resident of Lagos, Nigeria.
• Available for immediate employment.

Application Closing Date
15th February, 2024.