Executive Assistant at People Capacity Management

People Capacity Management is a human resources and management consulting firm in Lagos, Nigeria. We provide services, expertise, and resources to both private and public sector through our deep knowledge of issues specific to industries and sectors. We are committed to meeting the needs of our clients in a timely and cost-effective manner.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Lagos Island, Lagos
Employment Type: Full-time

The Position

• We are looking for an Executive Assistant to provide comprehensive administrative support to the CEO.

Job Description

• Answering phones and routing calls as well as taking messages.
• Filing and retrieving corporate records, documents, and reports.
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Help to prepare for meetings.
• Accurately recording minutes from meetings.
• Greeting and visitors and deciding if they should be able to meet with the CEO.
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Making travel arrangements for the CEO.
• Opening, sorting and distributing incoming faxes, emails, and other correspondence.
• Provide general administrative support.
• Managing sophisticated calendar management
• Prioritize inquiries and requests.
• Making recommendations to ensure smooth day-to-day engagements.
• Act as a liaison and provide support to the Board of Directors.
• Schedule and attend meetings on behalf of the CEO; draft agendas; develop, compile, and distribute presentation materials.
• Complete a broad variety of administrative tasks as assigned.
• Maintaining contact lists; making travel arrangements; and completing expense reports.
• Serve as the primary point of contact for internal and external parties on all matters pertaining to the Executive Management.
• Work closely with the CEO to keep him informed of upcoming commitments and responsibilities, as well as represent him at event when they cannot be available.
• Demonstrating leadership to maintain credibility, trust, and support.

Job Requirements

• Minimum of Bachelor's Degree
• Should have 5-8 year’s experience in similar roles.
• Relevant certifications required.
• Strong knowledge of real estate industry required.
• Knowledge of data analysis tools and Microsoft office tools required.
• Ability to pay attention to details and should be very neat and presentable.
• Male applicants preferable.

Application Closing Date
29th February, 2024.