Supply Officer at Medecins du Monde (MdM)

Medecins du Monde (MdM) is an international humanitarian organization whose mission is to provide medical care for the most vulnerable populations, the world over, including France. It seeks to stimulate voluntary commitment from doctors, other health care providers, and from those whose expertise in other fields is needed for its activities, to enlist all competent support required for the achievement of its projects, and to seek at all times to encourage close working relationships with populations in its care. MdM operating in Nigeria, Borno state since October 2016.

We are recruiting to fill the position below:

Job Title: Supply Officer

Location: Maiduguri, Borno
Employment Type: Full-time

Job Description

• The Supply Officer carries out the purchases for the programs and logistics for his/her assigned base.
• He/she is one of the guarantors for implementing and respecting MDM purchase procedures.
• He/she is responsible for filing and archiving logistics documents linked to purchases.

Main Activities:

• Realize local purchasing of goods for the mission, upon instruction of the Logistician and according to the MdM Purchasing procedures.
• Purchase goods ensuring the optimum price/quality ratio on the market.
• Collecting quotations and checking prices for purchase of goods and services
• Ensure that the suppliers fill in all receipts/invoices for local purchases correctly.
• Ensure that products purchased correspond to the requirements of the purchase officer's requirements in terms of quantity and quality.
• Keeping and updating all logistic filing systems regarding MDM purchases.
• Update price lists and vendor databases.
• Control MDM purchase procedures to ensure the monitoring of requests and inform purchase requesters of the status of their orders.
• Compose and archive purchase folders properly.
• Implement purchases, monitoring adherence to validation regulations and procedures.
• Negotiate prices, deadlines, and methods of delivery.
• Ensure that relationships with suppliers are monitored.
• Ensure compliance with administrative procedures for the management of advances and payment of suppliers.
• Receive and process requests for quotes and IOFs after verification and approval by his/her line manager.
• Provide strong support in periodic market surveys and market analysis.
• Identify and compile a listing of all material needs from Procurement plans, Purchase follow-up, and produce a product database.
• Prepare Procurement Dossiers for framework agreements and contracts and update relevant monitoring tools (Procurement Follow-up and Contract Follow-up).
• Liaise with contractors/suppliers to ensure compliance with the contract, including initial meetings.
• Collect and prepare any supporting documents related to contract implementation or modification.
• Communicate to the line manager any deviation from the initial contract.

Main Skills

• A Higher National Diploma or Bachelor's Degree or Logistics or Purchasing and Supply is an asset.
• A minimum of professional experience in a similar position.
• Experience in purchasing.
• Good knowledge particularly of Excel and Pack Office.
• English speaking and writing.
• Strong work ethic and rigor.
• Strong sense of responsibility.
• Strong organizational skills.
• Team player.
• Fluency in one or more National/regional languages is an asset.
• Possess strong analytical, communication, interpersonal, and negotiation skills.
• High level of Integrity and Transparency.
• Certification in CIPS, Supply or Logistics is an asset.

Application Closing Date
19th February, 2024.