Save the Children is the leading independent organization for children in need, with programs in over 120 countries. We save children’s lives. We fight for their rights. We help them fulfil their potential. Save the Children is working in Nigeria because one in five children in Nigeria dies before their fifth birthday. About 40% of children miss out on school and have to work to survive while nearly 2 million children have lost one or both parents to an AIDS-related disease.
As part of the Finance team, the Finance Assistant will be responsible for supporting effective Financial management and administration processes for the Nigeria CO Programme.
He/she will support Nigeria Finance team in areas of; electronic archiving of financial documents, Accounts reconciliations, and other Finance Administrative duties as per SCI guidelines.
He/she will effectively interact with a diverse group of stakeholders, manage expectations and duties according to the agreed timelines. He/she will be required to back stop for field offices whenever the need arises
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal job descriptions and be able to vary working hours accordingly
Key Areas of Accountability
Financial Transaction Processing:
Raise cheques approved by relevant budget holders/
Finance and taking them to approved signatories for signing
Perform monthly Bank Reconciliation
Perform bank related activities; picking up monthly bank statements
Support in the payments of participants and other beneficiaries.
Requesting and Collection of Finance unit office stationery and consumables from the Admin office for day to day business activities.
Reconciling and matching of transactions on the system on weekly basis
Maintain custody of the office petty cash fund and make daily cash payments of approved transactions
Daily update and maintenance of manual cash book (GLACOS)
Conduct weekly and month end cash counts
Archiving of Financial Document:
Ensure all payment and journal vouchers are electronically archived on monthly basis
Review monthly TL to ensure all vouchers for transaction posted to system are completely filed
Properly label all files and arrange vouchers in their appropriate folders on the shelf for easy retrieval.
Produce soft/scanned copies of documents for retention purposes.
Keep a standard record of document retrieval and return log
Verify all transactions and ensure that the relevant supporting documents have been filed
Maintain a filing system for all transactions
Support in maintaining soft copy archiving system
S2P/Accounts Payable Role:
Cashier:
Bi-weekly payment run
Support in the payments of participants and other beneficiaries.
Processing of partner payments
Other Supports:
Support during audits to retrieve selected samples a week before the commencement of any audit exercise
Return all vouchers to their appropriate box files after the conclusion of any audit exercise
Support in the verification of all assets
Assist during audit to retrieve all relevant documents for audit exercise
Any other duties as assigned by the supervisor or line manager
Safeguarding:
Provide support in developing a master budget for Child Safeguarding to address gaps in compliance standard
Working Contacts:
Internal: All budget-holders, field offices and other staff members
External: Auditors, Bank, Government bodies, regulatory agencies
Skills & Experience
Essential:
A HND / B.Sc in Accounting or any other related course
Good knowledge of Microsoft Excel
Ability to work under pressure
Ability to work within a multicultural and multi-religious settings.