Forthbridge Limited is a construction and real estate company that has grown and expanded business into hospitality and mining arms of the economy.
We are recruiting to fill the position below:
Job Title: Executive Assistant
Location: Lagos
Employment Type: Full-time
Position Summary
An Executive Assistant provides high-level administrative support to top executives within an organization. This role requires exceptional organizational skills, discretion, and the ability to handle confidential information with professionalism.
The Executive Assistant acts as a primary point of contact for internal and external stakeholders, manages executive schedules, coordinates meetings, and handles various administrative tasks to ensure the smooth operation of the executive office.
Responsibilities
Calendar Management: Manage executive calendars, schedule meetings, appointments, and travel arrangements efficiently, considering priorities and time constraints.
Communication Management: Screen and prioritize incoming calls, emails, and correspondence; respond to inquiries on behalf of the executive, redirecting as appropriate.
Meeting Coordination: Coordinate and schedule internal and external meetings, including arranging logistics, preparing agendas, and taking minutes when necessary.
Travel Arrangements: Arrange travel itineraries, accommodations, and transportation for executive travel, ensuring cost-effectiveness and meeting executive preferences.
Document Preparation: Prepare and edit documents, presentations, reports, and other materials as requested by the executive, ensuring accuracy and adherence to company standards.
Information Management: Maintain organized filing systems, databases, and contact lists; manage documents and records, ensuring confidentiality and easy retrieval.
Relationship Management: Build and maintain positive relationships with internal and external stakeholders, including clients, vendors, and executives' contacts.
Task Prioritization: Prioritize and manage multiple tasks simultaneously, handling urgent matters promptly while maintaining attention to detail and accuracy.
Executive Support: Provide comprehensive administrative support to executives, anticipating needs, proactively addressing issues, and offering solutions as appropriate.
Special Projects: Assist with special projects, research assignments, and other tasks as assigned by the executive, contributing to the achievement of organizational goals.
Requirements
Bachelor's Degree in business administration, office management, or a related field is preferred.
Proven Experience: Previous experience as an executive assistant or in a similar administrative role, preferably supporting C-suite executives or senior management.
Organizational Skills: Excellent organizational and time management skills, with the ability to prioritize tasks effectively and meet deadlines in a fast-paced environment.
Communication Skills: Strong verbal and written communication skills, with the ability to interact professionally with individuals at all levels of the organization.
Discretion and Confidentiality: Demonstrated discretion and ability to handle confidential information with sensitivity and integrity.
Technology Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software; experience with calendar and email management tools.
Adaptability: Flexibility and adaptability to changing priorities and responsibilities; ability to work independently and as part of a team.
Attention to Detail: Keen attention to detail and accuracy in all tasks, including document preparation, scheduling, and data management.
Problem-Solving Skills: Strong problem-solving skills, with the ability to anticipate issues, identify solutions, and make informed decisions.
Professionalism: Professional demeanor, with a positive attitude, strong work ethic, and commitment to maintaining high standards of performance.
Salary
N150,000 / Month
Application Closing Date
29th February, 2024.
How to Apply
Interested and qualified candidate should send their Cover Letter in the body of the email and CV to: [email protected] using the Job Title as the subject of the email.