Human Resources and Admin Advisor at MEBS Global Nigeria

MEBS Global provides a variety of in-country support and local assistance as well as cargo transportation and logistics management services with primary focus in emerging markets and conflict, post conflict environments in the Middle East, Asia, and Africa. MEBS Global maintains 12 offices in 11 countries including 2 offices in Nigeria.

MEBS Global has been awarded the Fourth Party Logistics (4PL) service provider contract for the Malaria Component of the Global Fund Grant Cycle 7 (GC7) on behalf of the Government of Nigeria (GoN), building on previous efforts to enhance its visibility and involvement in warehousing and distribution operations. MEBS is expected to manage the warehousing and distribution of malaria commodities in the 13 Global Fund supported states.

We are recruiting to fill the position below:

Job Title: Human Resources and Admin Advisor

Location: Abuja (FCT)

Job Description

• The Human Resources Advisor will provide support to the HR & Admin Manager to maintain a human resource department that will effectively attract, hire, develop and retain qualified talents.
• S/He will manage the full complement of the HR services for all project staff.

Specific Responsibilities
Human Resources:

• Maintaining physical and digital staff file.
• Update internal databases with new hire information.
• Company policy administration.
• Support recruitment process.
• Schedule job interviews and contact candidates as needed
• Prepare reports and presentations on HR-related metrics.
• Develop training and onboarding material
• Follow up on employee’s benefits, health insurance, life insurance, & social security.
• Maintain knowledge of staff entitlements and benefits.
• Maintain up-to-date leave tracking record, and follow up on leaves for all staff, make sure that everything is reflected on the report.
• Ensure timely collection and tracking of timesheet for all staff.
• Maintain the confidentiality of all sensitive HR information.
• Provide support for New Hire orientation and onboarding including communicating orientation timetables to all facilitators, coordinate new hire documentation to foster positive attitude toward organizational objectives as may be required.
• Work with the HR Manager to identify and assess training needs and development opportunities using staff performance and development plans as a standard and working with department Heads.
• Facilitate staff annual performance management processes.
• Provide regular briefings to HR Manager on HR matters, including the status of trainings, leave balances, timesheet submission etc.
• Serve as a link between the HR and employees by handling questions, interpreting, and administering contracts, and helping to resolve work related problems in consultation with HR Manager.
• Educate and support management & staff in implementation of HR programs, practices, and initiatives.
• Assist with monthly payroll documentation and process flow.
• Perform other duties as assigned.

Administrative:

• Responsible for office administration-related dispatches and receivables with proper track records for acknowledgment.
• Responsible for staff communication facilities including equipment like phones, data, call subscriptions, and renewals.
• Coordinate and supervised housekeepers.
• Proper filing and archiving of all documents in the HR Staff files, documents related to the management of the office and guesthouse.
• Responsible for staff travel/flight bookings.
• Responsible for all hotel accommodation bookings.
• Responsible for managing inventory and monitoring of all office consumables/supplies (Guest house items, drinking water, beverages, cleaning and kitchen items) levels and raise requests for restocking, when need be.
• Responsible for identifying office and guest house maintenance needs and request for action.
• Responsible for raising of purchase request for all needs in the office and guesthouse in support of the HR & Admin Manager.
• Support the HR & Admin Manager to manage other responsibilities when assigned.

Evaluation Method:

• Annual performance appraisals
• Quarterly documented feedback and mentoring discussions
• Quarterly score card of work plan tasks and achievements

Qualifications

• Bachelor's Degree / HND in Management, Human Resources, Administration or a related field.
• Minimum of 3 years’ related experience in human resources and administration.
• HR certifications is a plus.
• INGO experience is a plus.
• Good understanding of labor law.
• Computer proficiency in general office software is required.
• Demonstrated diplomacy in building relationships and working with diverse cultures and audiences and sensitive situations and subject matter.
• Proficiency in the use of HRIS and ATS is required.
• Strong sense of personal integrity, attention to detail and flexibility.
• Demonstrated skills in training and capacity development of staff preferred/ facilitation skills.
• Excellent ability to function in a detail-oriented environment.
• Demonstrated ability to work effectively both independently and as a team member.
• Excellent organizational and communication skills.
• Strong written and verbal English language skills.
• Strong interpersonal skills.

Interpersonal Competencies:

• Ability to work with other team members, flexibility, decisiveness and personal integrity.

Language:

• Fluency in English (speaking, reading, and writing).

Application Closing Date
23rd February, 2024.