Administrative Officer at KNCV Tuberculosis Foundation

KNCV Tuberculosis Foundation is an international non-profit organization dedicated to the fight against tuberculosis (TB), still the deadliest infectious disease in the world. KNCV is an international center of expertise for TB control that promotes effective, efficient, innovative and sustainable TB control strategies in a national and international context.  We are an organization of passionate TB professionals, including doctors, researchers, training experts, nurses and epidemiologists. We aim to stop the spread of the worldwide epidemic of TB and to prevent the further spread of drug-resistant TB.

We are recruiting to fill the position below:

Job Title: Administrative Officer

Location: Abuja
Job Type: Full Time
Reporting Line: Central Project Coordinator

Purpose of the Job

• The Admin Officer is responsible for the smooth operation of overall administrative activities.
• The Admin Officer is responsible for the logistics of staff including travel arrangements, organizes meetings internally and externally, and ensures that the office supplies are in place.
• Ensures updated inventory management system for the project. Ensure a proper functioning logistics support system including flight management.

Duties and Responsibilities

• Provides administrative and logistical support in organizing workshops, events, trainings, etc, including preparing the necessary documentation.
• Arranges flights for all domestic air travels as per request(s)
• Facilitates visa processing for visiting international consultants (writing invitation letters, obtaining travel approval at Immigration services, etc).
• Arranges hotels and arranges transport for all visitors.
• Responsible for arranging hotels and accommodation for workshop/meeting/training based on the selection of vendors made by committee/management.
• Coordinates transport arrangements for the overall program activities as per the request in a timely manner and ensures the information is accurate in the logbook and up to date.
• Provides historical reference by developing and utilizing filing and retrieval systems.
• Ensure proper use and maintenance of physical assets and office, including vehicles, equipment, furniture, and office building. Arrange for repairs as necessary.
• Serves as security liaison and manages information for the security of staff office, and physical assets belonging to the organization and ensuring KNCV fulfills security-related regulations.
• Undertake supply and service provider pre-qualification, conduct market research, identify and recommend legitimate local suppliers or contractors through systematic evaluation and maintain a database of potential and active suppliers/contractors.
• Any other duties as assigned.

Skills and Qualifications

• Minimum Bachelor's Degree in a relevant field.
• Minimum of 4 years progressive experience in administration.
• Knowledge of Microsoft Office packages.
• Sound knowledge of society, customs, culture, politics, and geography in Nigeria
• Ability to work on own initiative, prioritize work, handle pressure and
• Ability to monitor and maintain management information systems and procedures.
• Proficiency in MS Office packages
• Ability to communicate effectively in verbal and written English.
• Excellent team player with strong interpersonal skills, organizational management skills, and problem-solving skills.

What do we offer?

• A full-time (40 hours per week) fixed-term contract for a year, with the intention of extending the contract depending on funding and performance.
• An informal work atmosphere in an international environment where initiative is appreciated.
• A highly motivated team of experienced, self-driven colleagues.
• The salary is dependent upon education and relevant working experience.
• KNCV Nigeria has its own Employment Conditions Scheme.

Application Closing Date
28th February, 2024.