Procurement Officer at Center for Advocacy Transparency and Accountability Initiative (CATAI)

Center for Advocacy, Transparency and Accountability Initiative (CATAI) is established in 2018 as registered NGO with Head Office in Maiduguri - Borno State, with offices across Yobe and Adamawa state. We have been visible in Borno Adamawa and Yobe states implementing projects in Education, Protection (Child /GBV), WaSH, Nutrition, Empowerment/Livelihood, Governance and Peace Building. Our approach is aligned with our mission to enhance services delivery and empower citizens, through our Humanitarian, Development, and peace building nexus (HDP).

We are recruiting to fill the position below:

Job Title: Procurement Officer

Location: Yola Roving (Madagali & Michika), Adamawa
Employment Type: Contract
Reports To: Finance / Admin Manager
Contract Term: 1 year fixed term

Task & Responsibilities

• Ensure full knowledge of the process for receiving procurement requests, processing, and following up on the deliveries.
• Receive Procurement Requisition Forms after being registered, and reviewed by the Finance/Admin officer and responsible staff.
• Ensure the necessary approvals are obtained before execution.
• Procure goods and services efficiently and in compliance with standards seeking the best value for money.
• Assist in conducting appropriate solicitation (for goods and services, etc.) following the organization’s guidelines.
• Establish and maintain sound working relationships with suppliers and stakeholders.
• Ensure compliance with organizational and donor policies.
• In liaison with the supervisor, program, and finance team, coordinate preparation, evaluation, analysis, and approval of bids and tenders.
• Building and managing effective relationships with internal and external stakeholders to achieve common goals.
• Take minutes of and coordinate the Procurement Evaluation Committee agenda, meetings, etc.
• Streamline procedures and resolve problems related to procurement processes in his/her custody.
• Consolidate and circulate Bi-Weekly procurement status reports to user departments.
• Follow up with vendors for timely deliveries,
• Liaise with the requestor to ensure proper delivery including technical pre-delivery inspections are appropriately carried out.
• Issuance of purchase order in a timely manner, liaising with vendors and internal stake holders at the time of confirming an order.
• Compile all the documentation and forward for payment, following up with Finance to ensure timely settlement of invoices.
• Ensure that for all procurements, copies of documents are retained and filed.
• Ensure that for all procurement and contract trackers are updated retained and filed.
• Ensure that the monthly procurement and contracts reports are updated and sent.
• Act as the contact person for filing and retrieving of all documents in procurement.
• Continuously monitor requisitions to ensure that proper procedures are followed, and policies are enforced.
• Any other duties as assigned specification and essentials;
• Minimum three years of experience in procurement, supply chain management or related field.
• Experience with NGOs on NHF-funded projects, and other donors.
• A clear understanding of procurement policies, ethics, and compliance is essential.
• Good interpersonal skills, ability to work independently and cooperatively with team members, strong organizational skills, and high sense of responsibility.
• Demonstrated attention to detail and prioritization skills.
• Good computer skills are required knowledge of MS Office programs, especially in MS Excel.
• Positive and communicative attitudes.

Job Specification and Essentials

• Minimum three years of experience in procurement, supply chain management or related field.
• Experience with NGOs on NHF-funded projects, and other donors.
• A clear understanding of procurement policies, ethics, and compliance is essential.
• Good interpersonal skills, ability to work independently and cooperatively with team members, strong organizational skills, and high sense of responsibility.
• Demonstrated attention to detail and prioritization skills.
• Good computer skills are required knowledge of MS Office programs, especially in MS Excel.
• Positive and communicative attitude

Values:

• Exemplifying integrity and Accountability.
• Demonstrating commitment to CATAI.
• Embracing Cultural diversity.
• Embracing change and strong commitment to result.

Application Closing Date
11th March, 2024.