Program Assistant at an Indigenous Non-profit and Non-governmental Organization

We are an indigenous non-profit and non-governmental organization with Head Office in Abuja and field offices in several locations across Nigeria. We are in the business of saving lives, making life more meaningful and productive for all Nigerians and especially for people living with; and affected by HIV. It is an organization built on strong core values, we believe strongly in commitment, innovation, inspiring leadership, and partnerships.

We are recruiting to fill the position below:

Job Title: Program Assistant

Location: Epe, Lagos
Employment Type: Full-time
Grant duration: Subject to availability of funds and exceptional grant performance

Do You Have What It Takes To Join Us?

• We are in search of innovative, creative, and self-motivated talents with outstanding skills and proven track records in the advertised position.
• A reliable individual who is committed, audacious, accountable, and passionate (females and HIV community members are strongly encouraged to apply) with strong core values to work with our highly experienced team at our Head and state offices in the following capacities.
• A reliable executor who is flexible and can hit the ground running in aiding the organization achieve its goals as it aligns with saving lives, making life more meaningful and productive for all Nigerians and especially for the most vulnerable. If this typifies you, kindly read on.

Job Purpose

• The incumbent will manage day-to-day operations of projects in Lagos' Satellite office by organizing schedules and providing technical support for the Unit. In addition, the Program Assistant will help to develop materials, translate documents, and organize the program files, including updating the program Management and CIHP’s file on a regular basis.
• S/he will facilitate the distribution of project material to project sites.

Essential Duties and Responsibilities

• Review/collate periodic programmatic reports (monthly, quarterly, and annually) and submit to the unit head.
• Review/collate program narratives for Continuation Applications from the thematic areas Finance/Mgt support units.
• Collate Work Plan, success stories, and other supporting documents for Continuation Applications.
• Provide program support for technical meetings held at the Satellite Office or as may be required from time to time.
• Collate Minutes of technical/weekly Clinical Services Unit meetings and share with team members.
• Follow up on action points/next steps from technical/weekly Clinical Services Unit meetings.
• Maintain a central database for Minutes of Meeting, and Technical meetings for the Clinical Services Unit.
• Collate community-based Based Organizations performance reports across supported LGAs and forward to the Strategic Information Unit.
• Track the implementation of the unit’s work plan and flag gaps in a timely manner.
• Provide program support for the conduct of technical unit review and strategic planning meetings including scheduling, report writing, and tracking of next steps.
• Collate Minutes of technical/weekly Unit meetings and share with team members.
• Follow up on action points/next steps from Unit meetings.
• Maintain a database of Minutes of Meetings, work plans, and success stories for the unit.
• Collate periodic programmatic reports from all state teams and submit to the unit head.

Qualifications and Experience

• University Degree with a minimum of two years post-NYSC experience in INGO office administration or program support.
• Demonstrated high-level organizational, communication, and administrative experience.
• Demonstrated experience in data entry and data management.
• Demonstrated experience in the development and implementation of policies and procedures.
• Excellent interpersonal and organizational skills with the ability to organize workflow and coordinate activities and prioritize workload.
• Demonstrable project management and organizational skills.
• Ability to handle multiple tasks simultaneously.
• Ability to take initiative, and attention to details.
• Excellent interpersonal skills.

Application Closing Date