Secretary / PA to MD & Senior Leadership Team at SPIE Oil & Gas Services

SPIE Oil & Gas Services (part of the SPIE Group) provides a complete range of services to some of the world’s largest oil and gas companies through its network of offices in 25 countries across Africa, the Middle-East and Asia-Pacific.

Our turnover has more than doubled in the last few years thanks to the dedication of our 4,000 employees to whom we give training, recognition, and genuine opportunities for career development. In order to support this growth, SPIE Oil & Gas Services is always seeking talented individuals to join its teams.

We are recruiting to fill the position below:

Job Title: Secretary / PA to MD & Senior Leadership Team

Location: Abuja
Job type: Full-time

Job Description
We are currently looking for a Secretary / PA to MD & Senior Leadership Team to join its work force in Nigeria. His responsibilities shall include:

• Prepares letters, reports and memos.
• Answer telephone calls, take messages and respond to enquiries.
• Schedules appointments, maintain calendar, leave schedules.
• Make reservations for meetings.
• Distributes mail.
• Prepares materials for workshops, conferences, meetings, duplicates/collates.
• Maintain files and related records.
• Proofread and edits letters.
• Provide secretarial support to visiting SLT members and other Management staff.
• Orders, distributes, and keeps an inventory of supplies.
• Upload letters in DMEP.
• Ensure the timely preparation and transmittal of responses to correspondences for Government Relations Department.
• Responsible for organizing and managing complex travel and accommodation arrangements for the GM.
• Manages requisition of standard goods and stationery for the office.
• Responsible for interfacing with all the four (4) division in the COS Directorate.
• Provides Information System & Telecoms (IST) support for in and outbound personnel, IT supplies etc.
• Perform other duties assigned.

Profile
Qualifications / Experience Required:

• Bachelor's / HND Degree in Management Secretary, Humanities, or related discipline.
• 7 years post-graduate experience in relevant functions preferably secretarial experience.
• Good analytical and report writing skills, excellent interpersonal and problem-solving skills.

Professional Skills:

• Knowledge and Experience of Relevant Software Applications - Spreadsheets, Word Processing, And Database Management.
• Knowledge of Administrative and Clerical Procedures.
• Knowledge of Business Principles.
• Proficient in Spelling, Punctuation, Grammar, and Other English Language Skills.
• Proven Experience of Producing Correspondence and Documents.
• Proven Experience in Information and Communication Management.

Application Closing Date
Not Specified.