Administrative Manager at Ayara Ibile Limited

Ayara Ibile Limited is a registered start-up Dispatch Logistics and Real Estate Consultancy, Marketing and Management firm. Our focus is to expand our operation across and beyond the city of Lagos.

We are recruiting to fill the position below:

Job Title: Administrative Manager

Location: Lagos
Employment Type: Full-time

Job Summary

• The Admin Manager works to coordinate business and administrative operations and activities within and outside the office for effective service delivery.
• This role is for competitive, energetic, entrepreneurial, resilient, passion-driven, tenacious, and proactive and one who needs little or no supervision to get the job done. This role reports directly to the CEO
• Please note that this role is strictly for individuals with real time working experience directly managing operations and team/staff - Age Limit of maximum 40 years.

Responsibilities

• Working with our HR Manager to ensure the smooth running of all administrative functions in the company
• Planning and coordinating administrative procedures and systems and devising ways to streamline processes
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Ensure Customer Service Agents/Representatives respond to customer requests or complaints in a timely and professional manner.
• Managing and coordinating operations of our field executives to ensure operational compliance at all times
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Keep records of company activities, its personnel, contractors, partners, equipment, and assets.
• Ensure compliance with set goals, tasks, policies, and requirements by company staff
• Monitor and maintain contacts and relations with partners, clients, government, and trade union representatives.
• Relate with all outlets directly and through outlet coordinators for reports on daily sales
• Identify potential customer needs and opportunities to grow the business.
• Carry out all other general administrative tasks within the Company.
• Creating, updating, and maintaining records and databases
• Maintain basic accounting records
• Initiating and monitoring monthly, quarterly, and yearly performance management systems and processes
• Other detailed job descriptions would be fully outlined to the two chosen candidates.

Required Qualifications

• BSc, HND, OND and other related academic qualifications
• Age Limit of maximum of 40 years
• Proven 2 -10 years of experience as Operations/Admin Officer
• Basic to fair knowledge in Accounting and Book-keeping will be a good advantage for the successful candidate
• In-depth understanding of office management procedures and departmental policies
• Proficient in MS Office, Google workspace.
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• Good interpersonal skills
• A team player with leadership skills
• Customer service orientation.

Other Competencies / Abilities / Skills Required:

• Ability to work with managers to assess complex issues pragmatically.
• Ability to define problems, establish facts, analyze situations and make decisions.
• Ability to interact with and lead employees at various levels.
• Strong understanding of confidentiality as it relates to HR / Admin.
• Position is preferably for Male applicants
• You must be residing in Lagos to apply.

Remuneration
Salary plus other benefits.

Application Closing Date
1st April, 2024.