Executive Secretary at BethelMindRecruits

BethelMindRecruits is a leading recruitment company dedicated to connecting top talent with exciting opportunities across diverse industries. We take pride in fostering long-lasting relationships with both employers and job seekers, ensuring a smooth and successful recruitment experience for all.

We are recruiting to fill the position below:

Job Title: Executive Secretary

Location: Lekki / Epe, Lagos
Employment Type: Part-time

Responsibilities

• Provide exceptional administrative and executive support to the CEO and senior management team.This includes managing calendars, scheduling appointments and meetings, arranging travel, and ensuring smooth day-to-day operations of the CEO's office.
• Act as the first point of contact for the organization.This involves professionally greeting visitors, fielding phone calls and emails, and directing inquiries accordingly.
• Prepare high-quality and confidential correspondence, presentations, and reports.This includes proficiency in taking dictation and transcribing recordings accurately.
• Coordinate and manage Board of Directors meetings.This includes preparing agendas, taking minutes, and ensuring timely distribution of all materials.
• Maintain a comprehensive filing system for all organizational documents and records.This ensures efficient retrieval of information whenever needed.
• Provide logistical support for events and programs.This includes assisting with planning, preparation, and execution of events aligned with the foundation's mission.
• Stay up-to-date on the foundation's programs and activities.This allows you to effectively answer inquiries and represent the organization professionally.
• Utilize technology efficiently - Proficiency in Microsoft Office Suite and other relevant software is essential.

Qualifications

• University Degree in Business Administration, Secretarial Studies, or a related field (preferred).
• Minimum of 5 years of experience working as an Executive Secretary or similar role within a non-profit organization (highly preferred).
• Excellent communication and interpersonal skills, with the ability to build rapport with people from diverse backgrounds.
• Strong organizational skills with a keen eye for detail and accuracy.
• Ability to prioritize tasks effectively and manage multiple deadlines in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Discretion and ability to maintain confidentiality.
• Must be ready to travel at short notice
• A passion for the NGO sector and a commitment to the foundation's mission.

Benefits

• Competitive salary and benefits package.
• The opportunity to work in a dynamic and mission-driven organization.
• Make a positive impact on the lives of others in Nigeria.

Application Closing Date
15th April, 2024.