Program Associate at Search for Common Ground (SFCG)

Search for Common Ground (SFCG) is an international non-profit organization that promotes the peaceful resolution of conflict. With headquarters in Washington, DC and Brussels, Belgium, Search’s mission is to transform how individuals, organizations, and governments deal with conflict - away from destructive approaches towards cooperative solutions. With more than 600 staff worldwide, Search implements projects in more than 30 countries across the globe.

We are recruiting to fill the position below:

Job Title: Program Associate

Location: Abuja

Position Summary

• The Program Associate will support the coordination, planning, and implementation of SEARCH’s Nigeria country projects by providing high-level administrative support to the Country Director.
• S/he must be proactive with strong organizational, communication, and multitasking skills.

Reporting Line:

• The Program Associate will report directly to the Country Director.

Roles & Responsibilities
Executive Support:

•  Manage the Country Director's calendar, appointments, and travel arrangements.
• Prepare and coordinate business development meetings with partners, donors, including drafting agendas, taking minutes, and ensuring follow-up on action items.
• Assist in drafting correspondence, reports, and presentations for the Country Director.
• Handle confidential and sensitive information with discretion

Administrative Assistance:

• Serves the primary point of contact for internal and external stakeholders, including answering and directing inquiries as appropriate.
• Manage incoming and outgoing correspondence, including emails, phone calls, and letters.
• Maintain an organized filing system, both physical and digital, for documents, reports, and records.

Program Support:

• Support program staff in the coordination and implementation of project activities, including logistics, scheduling, and documentation.
• Assist in the preparation and dissemination of project materials, reports, and publications.
• Coordinate meetings, workshops, and events related to programmatic activities.
• Support monitoring and reporting of project BvA meetings to the Country Director
• Support quality reporting through report writing training and the development of activity concept notes
• Support the documentation of Country OKRs on the West Africa OKR template
• In collaboration with the People and Culture team, support quality programme implementation through trainings, cross-fertilization.
• Support PMT reporting by ensuring timely updates and flagging of issues by project managers
• Support teams in the utilization of Search’s in-house resources such as the Policy Site, Learning Centre, Databasics etc.

Information Management:

• Assist in maintaining databases, contact lists, and other relevant information systems.
• Conduct research and gather data as needed to support programmatic initiatives and organizational decision-making.

Collaboration and Communication:

• Liaise with internal departments, partner organizations, and stakeholders to facilitate collaboration and information sharing.
• Support internal communication efforts, including disseminating updates, announcements, and reminders to staff.

Qualifications

• Bachelor's Degree in a relevant field (e.g., International Relations, Public Administration, Communications).
• Minimum of 3 years of relevant work experience in executive support, administration, or program coordination.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent written and verbal communication skills, including proficiency in English.
• Proficiency in Microsoft Office suite and other relevant software applications.
• Ability to work independently with minimal supervision and as part of a team.
• Previous experience in the non-profit sector or in conflict resolution and peacebuilding is an asset.

Application Closing Date
9th April, 2024.