Project Pharmacy Manager at Medecins Sans Frontieres (MSF) - Switzerland

Médecins Sans Frontières is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural disasters. MSF offers assistance to people based only on need and irrespective of race, religion, gender or political affiliation.

We are recruiting to fill the position below:

Job Title: Project Pharmacy Manager

Location: Ganjuwa, Bauchi
Employment Type: Full-time

Scope of Responsibilities and Accountabilities

• Defining, coordinating and monitoring all pharmacy related activities in the project area including management of staff, according to MSF protocols, standards and procedures and the mission’s pharmacist and Medical Coordinator’s guidelines, in order to ensure the proper management and supply of drugs and medical devices
• Participating actively in the definition and update of the annual planning and budgets of the pharmacy activities in the project.
• Supervising the functioning and organization of the project central pharmacy and other peripheral units, setting the protocols and procedures to be followed by all staff in order to ensure the quality of the service provided to the population, including pharmaco vigilance in case of need.
• Defining storage, stock management and supply processes, as well as hygiene and security procedures, tools, and protocols (controlling pests and rodents) in order to ensure good storage conditions (temperatures, humidity and light exposure) and the accurate handling of the products and equipment in terms of hygiene and that all hygiene and security procedures are followed in project pharmacies (cleaning, controlling pests and rodents, etc.)
• Giving support in the ordering and supply process of medicines and medical devices. Monitoring correct stock management across pharmacies within project area, to guarantee a good control and up to date data of stock levels and avoid expiries, overstocks and stock outs.
• Reporting on drug consumptions and medical devices dispensed according to protocols, informing on unusual patterns.
• Ensuring, in cooperation with the project logistic manager, proper maintenance of cold chain and storage conditions (e.g. humidity, temperature, light exposure, cleanliness, pest and rodents control, etc.), and that classification and organization of medicines and medical material meet MSF protocols.
• Ensuring the collection of data for monitoring and surveillance of optimal quantity & quality of medicine use. Supporting activities at service level for effective drug distribution and control, quality prescription (analyzing rational drug use), medicines reconciliation, antibiotic stewardship interventions such as restricted use antibiotic review, follow up of pharmaceutical care plans, patient counseling, good dispensing practices and safe medication practices.
• Supervising, coaching, motivating and evaluating all the pharmacy staff under his/her responsibility, in order to ensure the strict respect for working procedures and protocols. Ensuring that all pharmacy staff uses required clothes and equipment according to protocols, i.e. white coat, gloves, etc.
• To define, if needed, training opportunities for the medical staff.
• Carrying out all the reporting tasks associated to his/her field of action and responsibility, ensuring its consistency and accuracy, in order to support in the relevant decision-making and participating in monthly reports according to guidelines (SitReps, medical statistical reports, etc.)
• Planning and supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required.
• Collaborate with coordination supply team and mission pharmacist during peak times and emergencies.
• Participate in preparing Quaterly Order (QO), Plan Of Action (POA), International Medical Order (IMO) with mission pharmacist.
• Collaborate with pharma supervisor for close and better support.Ensure pharmacy supervisor and storekeeper have proper knowledge about Isystock, Medorder and all pharmacy tools in use and pharmacy stock management.
• Provide training on pharmacy stock management in general, supervision in EUU, consumption follow up, good dispensing practice and use of daily, weekly, and monthly consumption sheets in all the departments and cold chain management.
• Manging staff health in collaboration with the Project Medical Referent (PMR).
• Collaborate with thw medical team closely for good implementation for the new activities.
• Ensure avalability of stock in the project espically for critical items ( theraputic food ), and to inform the PMR and mission pharmacist about all stock related concens (shortage, risk of shortage, over stocks, pre-expired, ..).
• Support and participate in all drug and medical material supply processes and facilitate the correct transport/storage procedures, in order to ensure the availability of stock in Bauchi project and avoiding expiries, stock-outs and overstocks.
• Pharmacy stocks are efficiently managed at all levels (Central and intermediate Pharmacies) in Bauchi Project.
• Make regular technical supervision to ender -user units to ensure appropriate follow-up of activities and give the support needed by the ender-user units.
• Follow up of monthly consumptions of critical items and analysis.
• Follow up of the use of controlled drugs in Bauchi Project and ensuring the collection of data.
• Ensuring Good Storage Practices (GSP) and Good Distribution Practices (GDP) at all levels (Central Pharmacy, Intermediate Pharmacy, ender-user units) in Bauchi Project.
• Monitoring the rational use of medicines especially antibiotics at the Project level.

Minimum Requirements

• Pharmacy Degree (or equivalent 4-5 years diploma according to the country of origin of the pharmacist)
• Minimum of 2 years’ working experience as a Pharmacist
• Experience in MSF or other NGO’s in developing countries is essential
• Mission language, English essential; Local working language desirable
• Essential computer literacy (word, excel and internet)
• Competencies; People Management and Development ,Commitment to MSF Principles, Behavioural Flexibility, Results and Quality Orientation, Teamwork and Cooperation.

Application Closing Date
8th April, 2024.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Note
Applications must be in English and include:

• Complete CV and Cover Letter.
• Updated contact details and ID
• Contact information of the previous employer/s for reference
• Only shortlisted candidates will be contacted.