Procurement Advisor - NPHCDA at John Snow Incorporated (JSI)

John Snow Incorporated (JSI) - We are public health care and health systems consultants and researchers driven by a passion to improve health services and health outcomes for all.

We are recruiting to fill the position below:

Job Title: Procurement Advisor - NPHCDA

Location: Abuja

General Information

• The MOMENTUM Routine Immunization Transformation and Equity (M-RITE) project is part of a suite of innovative awards funded by the United States Agency for International Development (USAID) to holistically improve family planning and maternal and child health in partner countries around the world. The project applies best practices and explores innovations to increase equitable immunization coverage in USAID-supported countries around the globe.
• It works to build countries’ capacity to identify and overcome barriers to reaching zero-dose and under-immunized children and older populations with life-saving vaccines and other integrated health services. M-RITE works at multiple levels and in alignment with global strategies such as the Immunization Agenda 2030 and Gavi 5.0.
• The project also contributes to ongoing global efforts to mitigate the impact of COVID-19 on immunization services and support countries to prepare for and introduce vaccines against COVID-19 once they are available. In Nigeria M-RITE works to strengthen routine immunization (RI) services in M-RITE-supported counties and supports COVID-19 vaccine rollout at the national level, with targeted support at the county level.
• The Procurement Advisor will provide and support technical assistance to the National Primary Health Care Agency and State Governments, USAID Immunization implementing partners, and other relevant stakeholders in the developing vaccine product requirements. These will be supported as part of the mandate of the MRITE project to develop the capacity of Government counterparts in the estimation of product requirements and gap analysis.
• S/he in collaboration with other advisors will inform health product procurement to promote uninterrupted access to health service delivery under the direction of the Director Vaccine Logistics Supply and MRITE Country Director or his/her designate.

Principal Duties and Responsibilities (Essential Functions)

• Conduct the procurement process for technical and operational procurement – from solicitation to final delivery of goods and services, including submission of final payment request to Finance for payment processing.
• Track operational and programmatic procurement requests. Ensure all requests are logged, acknowledged, and acted upon in a timely and compliant fashion and are consistently updated in the procurement tracker.
• Contribute to regular updates of the vendor database, with the objective of promoting a more transparent and competitive procurement process. The vendor database will contain a selection of vendors and service providers.
• Daily update of the procurement tracker to monitor the status of procurement actions.
• Facilitate technical evaluation committees, where required, to inform final procurement decisions on goods and services to obtain the best value.
• Cultivate and manage relationships with local vendors and service providers to ensure they fully understand USAID FAR/AIDAR regulations and are compliant with procurement processes and systems, as well as requirements for working with Chemonics.
• Draft negotiation memoranda, selection memos, and other procurement documentation where applicable, and ensure this is on file for all procurements.
• Prepare purchase orders and work closely with the Program and Operations teams to ensure all procurements adhere to the specifications in the procurement action request (PAR) forms prior to final purchasing.
• Investigate and provide a resolution on post-order problems and of progress reports on procurement matters
• Upon completion of procurements, prepare and process all necessary paperwork, and ensure copies are saved on the Shared Point prior to submission to Finance for payment.
• Under the guidance of the Procurement Manager, prepare documents using ARTMIS to manage commodities procurement actions.
• Production of weekly reports on procurement actions and status.
• Ensure the highest level of honesty, integrity, openness, and transparency in administering the award processes and procedures.
• Report any concerns or issues, whether verified or not, to senior management through the supervisor.
• Other tasks as assigned by the Procurement Manager and/or Director, Procurement and Subcontracts.

Job Qualifications

• Bachelor’s Degree in the relevant technical area.
• Five years’ relevant experience in procurement of goods and services with International Non-Governmental Organization especially in the health sector preferred. USAID or World Bank experience a plus.
• Demonstrated experience working with high performing team required.
• Experience engaging with local and international vendors on procurement of goods and services required
• Knowledge of procurement using ERP systems is required
• Knowledge of the Nigeria public health sector environment a plus.
• Proactive, with a positive problem-solving approach and attention to detail.
• Good interpersonal and team-working skills.
• Fluency in English and effective communication skills are required.

Application Closing Date
19th April, 2024.