Subcontract Short-Term Hire at an Indigenous Non-profit and Non-governmental Organization

We are an indigenous non-profit and non-governmental organization with Head Office in Abuja and field offices in several locations across Nigeria. We are in the business of saving lives, making life more meaningful and productive for all Nigerians and especially for people living with; and affected by HIV. It is an organization built on strong core values, we believe strongly in commitment, innovation, inspiring leadership, and partnerships.

We are recruiting to fill the position below:

Job Title: Subcontract Short-Term Hire

Location: Lagos
Employment Type: Contract

Do You Have What It Takes To Join Us?

• We are in search of innovative, creative, and self-motivated talents with outstanding skills and proven track records in the advertised position.
• A reliable individual who is committed, audacious, accountable, and passionate (females and HIV community members are strongly encouraged to apply) with strong core values to work with our highly experienced team at our Head and state offices:
• A reliable executor who is flexible and can hit the ground running in aiding the organization achieve its goals as it aligns with saving lives, making life more meaningful and productive for all Nigerians and especially for the most vulnerable. If this typifies you, kindly read on.

Team Purpose

• The Sub-unit support the day-to-day financial management of the sub recipients which includes facilities and community-based organization who are subcontracted to implement specific program activities necessary for program implementation.
• Responsible for the efficient and effective management of the sub recipient from the point of engagement to the expiration of the sub agreements as highlighted below;
• Work with Sub-contract Officer and program unit in development of Sub recipient budget and scope of work
• Support the facilitation of the Sub-contract activities including pre-award assessment and evaluation, developments of sub agreements and implementation of same in line with USG rules and regulation
• Support the building of the capacities of sub-recipients on the applicable USG rules and regulations
• Assist in the facilitation of external quality assurance review of sub recipient financial documents and ensure corrective actions are implemented.
• Conduct financial monitoring including site visit and review of financial reports
• Collation and review of monthly financial reports and budget tracking for assigned facilities
• Inventory management of program assets at the facilities level for assigned facilities

Job Summary

• Support the management of subcontractor contracts and their performance; provide assistance with ensuring that subcontracts are executed and total subcontract packages including scope of work for services and appropriate budget are properly documented.

Specific Duties & Responsibilities

• Assist with financial activities associated with developing, managing and monitor sub awards and formal service level agreements including budgets according to CDC and other donor rules and regulation as applicable
• Provide support to the Sub contract officer to review the monthly financial report for the Sub recipients
• Ensure payment of expenses are in compliance with the rules and regulations of the organization’s and that of the funders.
• Review all payments of subcontractors to ensure compliance
• Prepare and process all accounting transactions such as disbursement, cash receipts, journal entries and advances which are in accordance with USAID and the organization’s finance and accounting policies and procedures
• Support periodic monitoring visits at different levels to subcontracts sites to ensure accountability and fiscal health
• Contribute to audit of sub recipients
• Support the identification, assessment, selection and close out processes of sub-contracts in line with USG and other donor rules and regulations
• Update and maintain information the fixed asset register.
• Any other duties as assigned by supervisor or designate.

Key Performance Indicators

• Internal Customer satisfaction levels
• Level of cost control through utilization of available resources and keeping the actual admin expenditures within budgeted expense ratio
• Timeliness and accuracy of management reports
• Ease of retrieval of financial information and documents
• Timeliness and quality of monitoring visits at different levels to subcontracts sites
• Quality and effectiveness of fixed asset register managed
• Level of compliance and effectiveness of sub-contractor identification, assessment, selection with USG and other donor rules and regulations
• Level of compliance with the organization’s SOPs and USG and other donor rules and regulation.

Qualifications & Experience

• Bachelor's Degree in Business Administration, Accounting, Finance or in related field with membership and part certification in professional association i.e. ICAN, ACCA or recognized equivalent.
• Minimum of one year in financial management, accounting, and administration. Working experience with an international NGO working with USG funding is an added advantage.
• Knowledge of CDC, USG/other donor rules, regulations, and procedures concerning subcontracts is an advantage
• Ability to work independently with minimal supervision,
• Good working knowledge of Word, Excel and Outlook required.

Application Closing Date
17th May, 2024.