Transport & Travel Assistant (AfCHPR) at the African Union (AU)

The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent. It was officially launched in 2002 as a successor to the Organization of African Unity (OAU, 1963-1999). We are an Integrated, Prosperous and Peaceful Africa, driven by its own citizens and representing a dynamic force in the global arena.

We are recruiting to fill the position below:

Job Title: Transport & Travel Assistant (AfCHPR)

Requisition ID: 2173
Location: Arusha, Tanzania
Contract Type: Regular
Job Grade: GSA5
Reports to: Procurement, Travel and Stores Officer 
Directorate/Department/Organ: Registry of the African Court

Purpose of Job

• To provide operational support in delivering services of transport and voyages in accordance with the Financial Regulations, the Policies, the Manuals of the African Union, the Decisions, Policies and Management procedures laid down by the Court.

Main Functions

• Helps to apply the provisions of instruments and procedures governing transportation and coverage of travel costs by the Court.
• Helps to formulate strategies for the optimum management of transportation and travelling.
• Directs and monitors Court vehicle movements.
• Controls maintenance and repairs work and consumption of fuels and lubricants in vehicles and generators. 
• Ensure implementation of the African Union Administrative Policy on Travel and Mission.

Specific Responsibilities

• Helps to prepare travel documents covered by the Court as well as documents needed for the payment of transport tickets and allowances (air tickets, excess transport claims, terminal service charges, day-to-day subsistence allowances, etc.).
• Helps verify the completeness, accuracy and validity of travel documents before forwarding them to the Finance Service.
• Helps coordinate with finance, protocol and administration services all issues relating to travelling and transport (financial issues, visas, other documents).
• Ensure the maintenance of Court Motor Vehicles and Power Generators.
• Ensure the smooth functioning of the official travel for staff and other authorized participants during missions, assumption of duty and end of service.
• Prepare periodic travel reports (monthly, quarterly, and annual).
• Management of Vehicles on Hire during Court Sessions and Official Meetings.
• Participate in the Procurement of Car hire and Accommodation Services for Official meetings
• Performs any other duties that may be assigned.

Academic Requirements and Relevant Experience

• Bachelor's Degree in Management or in Administration or in Transport and Travel or related disciplines with a minimum of two (2) years of relevant professional experience in a similar position, preferably in an international organization

OR

• Diploma in Management or in Administration or in Transport and Travel or related disciplines with three (3) years of relevant professional experience in a similar position, preferably in an international organization

Required Skills:

• Demonstrate professionalism abilities; 
• Ability to work under minimum supervision; 
• Interpersonal skills and ability to work under pressure in a multi-cultural environment; 
• Communication and Public relations
• Planning and organizational skills; 
• Knowledge of international organizations; 
• Computer literacy, including knowledge of ERP-SAP Materials Management Modules.

Leadership Competencies:

• Flexibility
• Risk Awareness and Compliance

Core Competencies:

• Teamwork and Collaboration
• Accountability awareness and Compliance
• Learning Orientation
• Communicating Clearly

Functional Competencies:

• Trouble shooting
• Job Knowledge Sharing
• Task Focused
• Continuous Improvement Awareness

Tenure of Appointment

• The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Gender Mainstreaming

• The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Languages:

• Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage

Remuneration
Indicative basic salary of US$ 15,758.00 (GSA5 Step1) per annum plus other related entitlements e.g. Post adjustment (42% of basic salary), Housing allowance US$ 16,813.44 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

Application Closing Date
22nd May, 2024; 11h59 p.m. EAT