Executive Assistant to the CEO at Grand Bezer Nigeria Limited

Grand Bezer Nigeria Limited is a Hospitality and Tourism Consultancy and Management Services Company. We assist Hotel Owners, Investors Operational Management, and Tourism and Hospitality organizations with result-oriented decisions on a broad range of industry issues to facilitate executive management with strategic planning for profitability, Brand Promotion and Excellence Service Delivery.

We are recruiting to fill the position below:

Job Title: Executive Assistant to the CEO

Location: Abuja (FCT) 
Employment Type: Full-time

Primary Purpose

• At Grand Bezer, we thrive when our people thrive. We’re currently looking for an Executive Assistant to be a supportive force who empowers our Senior Leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details.
• This person should have experience working in an office environment, performing administrative duties, and providing support to Managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

Objectives of the Role

• Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
• Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

Duties & Responsibilities

• Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics
• Coordinate complex scheduling and calendar management
• Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals
• Provide administrative and office support, such as maintenance of filing system and contacts database
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Take minutes during meetings
• Performing minor accounting duties
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Answering phone calls in a polite and professional manner
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off-site
• Using technical tools and software such as the Microsoft Office Suite, especially text processing software and Excel spreadsheets.

Required Skills & Experience

• Bachelor’s Degree in Business Management, Economics and other relevant fields.
• 4 - 5 years in capacities relating to either Administration, Marketing, or Advisory Services;
• Training and experience working in Management Consultancy; added advantage
• Excellent written and verbal communication skills, fluency in English
• Good analytical and report writing skills; Ability to develop well written, cohesive analyses and reports;
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Ability to anticipate demand, manage multiple tasks/ projects and meet tight deadlines
• Flexible team player with strong interpersonal and cross-cultural skills; willing to adapt to changes and unafraid of challenges
• Proficiency with office productivity tools including Microsoft Excel and an aptitude for learning new software and systems
• Ability to maintain confidentiality of information related to the company and its employees

Competencies:

• Professionalism: Demonstrates the values of the GRM, particularly integrity, efficiency, respect for gender and diversity, in daily activities and behaviours; shows pride in work and in assigned role; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
• Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; takes personal responsibility for his own shortcomings and those of the work unit, where applicable.
• Teamwork: Proven interpersonal skills and the ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity; works collaboratively with colleagues; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Planning& Organizing: Able to establish priorities and to plan, coordinate and monitor work while prioritizing competing demands; able to work on tight deadlines; foresees risks and allows for contingencies when planning; monitors and adjusts plans and projects as necessary; uses time efficiently.

Application Closing Date
10th May, 2024.