Executive Assistant to the MD at IBIC Holdings

IBIC Holdings is an investment firm with primary engagement in real estate development & brokerage and facility management. Our interests also cut across farming (poultry, piggery, plantation, snail & fish farming), logistics & haulage as well as cleaning & fumigation services.

We are recruiting to fill the position below:

Job Title: Executive Assistant to the MD

Location: Victoria Island, Lagos
Employment Type: Full-time

Job Description

• The ideal candidate will be able to anticipate the needs of the MD, handle sensitive information with discretion, and maintain a high level of professionalism and confidentiality at all times.

Responsibilities

• Communication: Screen and prioritize incoming calls, emails, and correspondence for the MD.
• Calendar Management: Schedule meetings, appointments, and travel arrangements for the MD.
• Documentation: Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Meeting Support: Prepare agendas, take meeting minutes, and follow up on action items from meetings.
• Information Management: Maintain and organize electronic and physical files, records, and documents.
• Relationship Management: Build and maintain relationships with internal and external stakeholders on behalf of the MD.
• Event Coordination: Assist in planning and coordinating events, conferences, and executive retreats.
• Research: Conduct research on various topics as requested by the MD to support decision-making.
• Expense Management: Track expenses, prepare expense reports, and reconcile credit card statements.
• Confidentiality: Handle confidential information with utmost discretion and maintain confidentiality at all times.

Job Specification

• At least 3 years experience as an Executive Assistant
• Experience in Hospitality Industry
• Ability to work under pressure
• Multi-tasking Skill
• Additional Qualifications related to role is an added advantage.

Application Closing Date
23rd May, 2024.