Executive Assistant at Omnibiz Africa

At Omnibiz, we’re fully dedicated to supporting local businesses and helping them navigate the modern market. Over 52,000 businesses across the FMCG industry have trusted us to provide them with the services and necessary tools to overcome contemporary challenges in the market place. Why? The answer is simple - they believe the same thing that we at Omnibiz believe: for the global economy to thrive, local businesses must be given the grounds to grow.

As our adventure evolves, we will continue to support local businesses, provide retailers with the necessary tools to thrive in today’s market, partner with industry stakeholders, and relentlessly pursue opportunities to help Africa’s economy grow. Our work has only just begun and although the current results are encouraging, we also realize that the road ahead is long and full of challenges. Regardless, we are excited about the opportunities that exist, the pathways we are creating, and the businesses we are building relationships with.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Ijora, Lagos
Employment Type: Full-time

Job Summary

• As the Executive Assistant, your role is crucial in supporting our CEO's daily activities and ensuring the smooth operation of his office.
• This position demands exceptional organizational, communication, and problem-solving skills, along with the ability to maintain confidentiality and thrive in a fast-paced environment.

Key Responsibilities

• Support the CEO with daily tasks and provide him with all administrative support.
• Calendar management, appointment scheduling, and meeting coordination.
• Organize travel arrangements and accommodations for business trips.
• Prepare documents, presentations, and reports for executive meetings.
• Handle confidential information discreetly.
• Act as a liaison between CEO and internal/external stakeholders.
• Manage email communications and document editing.
• Organize and facilitate executive meetings, including minute-taking.
• Provide good support in managing travel arrangements, flight coordination, meeting scheduling, and the preparation of detailed itineraries
• Assist in project management, tracking progress, and deadlines.
• Maintain organized document filing and conduct research.
• Collaborate across departments for cross-functional initiative.

Skills and Qualifications

• Bachelor's Degree in Business Administration or any related role.
• Proven experience as an executive assistant or similar role, ideally in a fast-paced e-commerce or FMCG company.
• Strong proficiency in Microsoft Office Suite(Word, PowerPoint, and Excel) and other relevant software.
• Excellent communication skills, both written and verbal.
• Exceptional organizational and time management abilities.
• Discretion and the ability to handle sensitive information with professionalism.

Application Closing Date
Not Specified.