STTA Operations Assistant at Creative Associates International for West Africa Trade and Investment Hub (WATIH)

Creative Associates International is a dynamic, fast-growing global development firm that specializes in education, economic growth, democratic development and post-crisis stabilization. Based in Washington, D.C., Creative has a field presence in more than 25 countries with a strong client portfolio that includes the U.S. Agency for International Development and the State Department, among others. Since its founding in 1977, Creative has earned a solid reputation among its clients and is well-regarded by competitors and partners alike.

We are recruiting to fill the position below:

Job Title: STTA Operations Assistant

Location: Abuja (FCT)
Employment Type: Temporary
Department: Operations
Reports to: Operations Manager
Estimated Period of Performance: From May 27 to July 30, 2024
Estimated Level of Effort: 25

Project Summary

• The objective of the West Africa Tradeand Investment Hub is to improve private sector competitiveness with a focus on increasing the agricultural productivity and profitability of smallholder farmers in Nigeria and promoting West Africa’s regional and international trade.
• The West Africa Trade and Investment Hub comprises of three main components:
  • Design of a Competitiveness Fund for private sector partnerships;
  • Administration of the Competitiveness Fund to develop private sector partnerships and provide grants;
  • Technical assistance (TA) that directly supports, coordinates, and organizes qualifying recipients (i.e., partners and grantees) to achieve USAID’s trade and food security objectives. The Trade Hub will contribute to both USAID/Nigeria’s Feed the Future objectives related to increasing the agricultural competitiveness of smallholder farmers in Nigeria as well as USAID/West Africa’s objective to increase broad-based growth and resilience.

Position Summary

• The Operations Assistant (Consultant) will assist the Operations Team on its upcoming Close-out processes. He/ She will work under the supervision of the Operations Manager and will support the team in all matters related to office administration, Inventory, and logistics management.
• The STTA Operations Assistant will report to the Operations Manager and work closely with the Procurement and Logistics Officer.

Primary Responsibilities

• Prepare the official closeout notification letter of inventory disposition on beneficaiaries.
• Work with the Operations Manager and PLO in preparing documents before they are sent to finance.
• Using the operations closeout checklist, ensure all records as required are complete and that files in SharePoint are organized and audit ready.
• Maintain supporting documentation in SharePoint and ensure all required documents are uploaded to Reqlogic
• Help in maintaining up to date operations trackers.
• Ensure the accuracy of information.
• Save all procurement documentation up to date in SharePoint and Inventory in Single point.
• Support in preparing disposition list of Inventory and participate in the distribution.
• Support in the update of the project list of vendors
• Support in the verification of physical project Inventory
• Other duties as may be assigned.

Required Skills & Qualifications

• Diploma in administration, management, or other relevant field.
• Must have at least 1+years of experience related to the position.
• Familiar with all MS Office applications.
• Fluent in written and spoken English.
• U. S government (USAID preferred) administrative compliance experience.
• Ability to work with and achieved documents with a diverse group of staff located in different countries (Preferred).
• Excellent record-keeping and documentation skills.

Application Closing Date
29th May, 2024.