Executive Assistant at Fosad Consulting Limited

Fosad Consulting, LLC. is a professional services firm established to provide quality consulting services to desiring clients, whose primary objective is to focus their management and technical resources on their core competence.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Ikoyi, Lagos
Employment Type: Full-time

Job Description

• The Executive Assistant will provide a full range of administrative support to the Chairman/CEO.
• Exercising confidentiality, tact and diplomacy. Maintains files, records, and calendars; arranges business travel, coordinates meeting arrangements, and tracks expenses for the Chairman/CEO.
• Participates in the development and implementation of administrative standards, policies and practices for the organization

Essential Duties and Responsibilities

• When the Chairman/CEO chairs meetings: Prepare agenda in advance; assist with and provide research/background information, content development, and creation of presentations and coordinate meetings.
• Manage the daily schedule of Chairman/CEO, keeping appointments and meetings on time or changing schedules when necessary.
• Develop and maintain a system that alerts to upcoming deadlines on incoming requests or events.
• Manage Chairman/CEO with travel arrangements and proactively coordinate the pre-planning of trips with various internal functions.
• Manage Chairman/CEO trip expense reimbursements, and logistics.
• Prepare the travel agendas and necessary contacts, coordinates presentation materials, documents and other necessary preparations.
• Handle confidential information in a professional and discreet manner.
• Anticipate the needs of the Chairman/CEO and act accordingly.
• Other duties as may be assigned.

Qualifications

• Bachelor's Degree or equivalent experience.
• 8-10 years or equivalent work-related experience supporting Executives
• Must have worked for a CEO before and has oil and gas (upstream) company experience.
• S/he will have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications from external and internal sources, and organize and maintain administrative processes.
• Able to support cross-functional coordination in a fast pace environment.
• Must possess excellent judgment.
• Must have a very professional wardrobe and enjoy supporting the highest level executives
• Will be required to be available during regular business hours and occasional weekends as needed to provide support and assistance to the Chairman/CEO
• Demonstrated ability to handle confidential information appropriately.
• Highly proficient in the following software programs: (Word, /Excel/PowerPoint/Outlook)
• Extensive experience in administrative preparation and coordination of board presentations.
• Excellent written and verbal communication skills
• Ability to perform tasks and achieve results with a high degree of accuracy and precision.
• Ability to stay focused, efficient, and effective in managing multiple priorities
• Ability to demonstrate strong skills in using correct grammar and punctuation.
• Ability to demonstrate strong proofreading and editing skills..
• Professional demeanor and ability to defuse emotional situations in a calm manner.
• S/he handles details of a highly confidential and critical nature, and must function efficiently and effectively in a fast-paced professional environment.
• Strong interpersonal skills and demeanor with all levels within the organization.
• Proven ability to work independently to achieve accomplishments.
• Ability to communicate effectively with all levels of employees and outside contacts.
• Proven ability to effectively collaborate with internal team, cross-functional team, and external parties in a rapidly growing environment.

Application Closing Date
23rd May, 2024.