Executive Assistant at Zercom Systems Nigeria Limited

Zercom Systems Nigeria Limited is an innovative Tech company. We are a solutions-driven organization utilizing state of the art technology to provide optimal business, management and productivity solutions to our clients. The main-stay of our service is the focus on providing custom IT Solutions and Services to our esteemed clients in the areas of Business Transformation, Process Automation, Learning and Development and Value Added Services.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Victoria Island, Lagos
Employment Type: Full-time

Job Description

• The Executive Assistant provides administrative and operational support to the company, Staff and Managing Director of Zercom Systems

Responsibilities

• Work directly with the MD to support all aspects of his daily work routine.
• Maintain the MD’s calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs.
• Serve as a liaison between the MD, Staff and the public. This includes bank runs andTax runs.
• Coordinate work with other staff as needed; play a key role in the coordination of staff.
• Assist in MD activities and processes including project planning, intake, prioritization, initiation, execution, and training; as well as in fostering collaboration of end-users and key stakeholders.
• Assist the MDin the development of presentations and white papers for internal and external audiences.
• Determine priority of matters of attention for the MD;redirect matters to staff to handle, or handle matters personally, as appropriate.
• Routinely perform a wide variety of support duties.
• Handle printing, mail/overnight packages, copying, filing, and email/messages.
• Compose and prepare letters relating to routine correspondence for the MD’s signature.
• Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
• Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate.
• Prepare, reconcile, and submit expense reports.
• Maintain paper and electronic filing systems.
• Maintain confidential and sensitive information.
• Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
• Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

Requirments

• Minimum academic qualification of HND in any related discipline
• Minimum of 3 years of proven work experience as an Executive Assistant or similar role
• Solid knowledge of office procedures
• Experience with office management software like MS Office (MS Excel and MSWord, specifically)
• Strong organization and administrative skills with a problem-solving attitude
• Excellent written and verbal communication skills
• Attention to detail.
• Good time management and scheduling skills.
• Environ MUST be on the Island or close to Yaba nothing further from Ajah/Iyana ipaja/Festac/ Oshodi or Ikeja.

Application Closing Date
27th May, 2024.