HR and Admin Manager at West Africa Network for Peacebuilding (WANEP)

WANEP-Nigeria is the Nigerian Country Office of the West Africa Network for Peacebuilding (WANEP), a Sub-regional NGO with regional secretariat based in Accra, Ghana, whose mission is to enable and facilitate the development of mechanisms for cooperation among civil society-based peacebuilding practitioners and organizations in West Africa by promoting cooperative responses to violent conflicts; providing the structure through which these practitioners and institutions will regularly exchange experience and information on issues of peacebuilding, conflict transformation, social, religious and political reconciliation; and promoting West Africa’s social and cultural values as resources for peacebuilding.

We are recruiting to fill the position below:

Job Title: HR and Admin Manager

Location: Ogba, Lagos
Employment Type: Full Time
Reports Directly To: National Network Coordinator

General Position Summary

• The Human Resource and Administrative Manager is responsible for developing and implementing effective HR and administrative policies, and procedures in WANEP Nigeria.
• This includes talent acquisition & development, employee engagement coordination, country-wide training & learning management, compensation & benefits administration, performance management oversight, disciplinary & grievance handling staff data management, staff disengagement management, staff travels and office administration.
• He / she provides the required human resource support and ensures the development of a committed and skilled workforce while adhering to the set HR Operational standards.

Essential Responsibilities
Human Resources Management:

• Ensure successful implementation, adherence, and common understanding of the National Staff Handbook and other HR Policies.
• Ensure that controls are put in place and adhered to; to allow for transparent and unbiased HR processes and systems.
• Ensureadherence and standardization of recruitments according to recruiting guidelines as well championing the onboarding process for new team members in WANEP.
• Ensure all required Human Resource functions across WANEP are achieved in line with the program objectives in facilitating employee engagement & management, performance management, employee welfare and office administration.
• Oversee the management and effective tracking of annual performance review (APR) submissions by staff.
• Ensure effective tracking and monitoring of staff leave utilization and other time off.
• Ensure timely collection and submission of timesheets across all the country offices.
• Serve as a link between the HR team and employees by handling questions, interpreting, and administering HR policies and procedures, and helping to resolve work-related problems.
• Work closely with hiring managers to identify personnel needs, job specifications, job duties, qualifications, and skills for all positions in WANEP.
• Support in finalizing negotiations and preparing documentation including remuneration package attached to offers for new hires.
• Perform all required reference, background, and documentation checks for new hires and discuss results with hiring managers for assigned offices.
• Screen, refer, and maintain a talent pool of external and internal candidates for additional interviews as applicable for assigned offices.
• Ensure effective implementation of onboarding processes and all team members receive complete orientation within 10 days of hire in assigned WANEP offices.
• Ensure that new staff are oriented and made familiar with all codes of conduct and Safeguarding policies of WANEP.
• Provide a broad range of in-person HR support, including support in performance management, grievance management and team engagement.
• Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
• Provide team members with information, tools, and other resources to improve performance and reach objectives.
• Contribute to country team-building efforts, help team members identify problem-solving options and ensure the integration of all team members into relevant decision-making processes.

Administration:

• Ensure full compliance with all relevant WANEP and donor guidelines and keep up to date with changing policies and guidelines.
• Ensures WANEP’s Office is well maintained and suitable for working and living.
• Identify and ensure the provision of necessary training, support, and guidance to administrative staff.
• Ensure that all administrative and procurement activities are accurately documented and arranged.
• Coordinate and liaise with government offices, UN agencies and other NGOs, as required.
• Act as a liaison person and facilitate visa & work permits for expatriate staff and visitors to WANEP Nigeria.
• Manage framework agreements and other service contracts in admin.

Team Management:

• Develop the team's capacity, deepen understanding of their roles and assist with career development.
• Assist team members with information, tools, and resources to improve performance & reach objectives.
• Promote accountability, communicate expectations, and provide constructive feedback informally and formally via regular performance reviews.
• Hire, orient and lead team members as necessary.

Organizational Learning:

• As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient, and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit WANEP-Nigeria as well as themselves.

Accountability to Beneficiaries:

• WANEP-Nigeria team members are expected to support all efforts toward accountability, specifically to our beneficiaries and stakeholders and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring, and evaluation of our field projects.

Success Factors:

• S/he will be capable of multi-tasking, rapid decision-making, have initiative, drive, and a lot of energy, as well as high emotional intelligence, constructive communication skills and proven experience with capacity building.
• S/he will be committed to long-term program sustainability and the delivery of high-impact activities at the community level.

Supervisory Responsibility:

• HR and Admin Officer

Key Relationships

Internal:

• National Network Coordinator, Program Department and Accountants Department

External:

• Network Members, WANEP-Nigeria Board, WANEP Regional and Partners

Application Closing Date
4th June, 2024.