Operations Manager at West Africa Network for Peacebuilding (WANEP)

WANEP-Nigeria is the Nigerian Country Office of the West Africa Network for Peacebuilding (WANEP), a Sub-regional NGO with regional secretariat based in Accra, Ghana, whose mission is to enable and facilitate the development of mechanisms for cooperation among civil society-based peacebuilding practitioners and organizations in West Africa by promoting cooperative responses to violent conflicts; providing the structure through which these practitioners and institutions will regularly exchange experience and information on issues of peacebuilding, conflict transformation, social, religious and political reconciliation; and promoting West Africa’s social and cultural values as resources for peacebuilding.

We are recruiting to fill the position below:

Job Title: Operations Manager

Location: Ogba, Lagos
Employment Type: Full Time
Reports Directly To: National Network Coordinator

General Position Summary

• The Operations Manager will provide general management and Coordination for all program procurement, logistics, asset, warehousing, property management and information technology support functions for WANEP field offices.
• The Operations Manager is a key person within the country program, who ensures the resources are planned and utilized towards effective program support.
• The Operations Manager plays a key role in the field operations management of the country program and shares the responsibility for the direction and providing guidance for other operation team members.
• As a leader member of the Operations team, the Operations Manager is responsible for but not limited to key responsibilities of management oversight, development and implementation of policies and procedures and resource management.

Essential Responsibilities

• Manage reliable and cost-effective operations and effective implementation of the strategies of WANEP towards the right direction, including supervision of facilities, information technology, procurement, asset management, fleet management and warehouse.
• Identify different vendor categories to respond to the program's needs.
• Act as a focal point for all internal and external coordination
• Provide overall operational support to programs and facilitate coordination, supervision and monitoring of support activities designed to assist in fulfilling program objectives.
• Establish and maintain a pipeline of supplies, overseeing the logistical aspects of the operation; oversee all commodity storage and movements as needed.
• Oversee facility management, including housing, office leases and warehouses; ensure that security standards are maintained at all premises.
• Work closely with program management to facilitate program planning and upcoming procurement resources needs.
• Work closely with program and finance teams to deliver successful programs while demonstrating excellent stewardship of donor funds and compliance with WANEP and donor regulations.
• Responsible for the management of all project procurement functions compliance and control.
• Supports the program team in timely provision of operations support at all levels of standards.
• Ensures compliance requirements of WANEP and rules and regulations specified by the donors and government agencies.
• Provides management information for decision-making as required.
• Support developing budgets for operations activities of country programs as an integral part of program proposal development and country-level budgeting.

Implementation Of Policies and Procedures:

• Full compliance of operations with WANEP’s Procurement and Logistics policies, procedures, and processes.
• Provide technical and managerial leadership in the implementation of Procurement and Logistics in the Nigeria program.
• Ensure ongoing full compliance with WANEP’s finance policies and procedures and other policies.
• Provide expert advice on WANEP’s policies regarding resource management, tools, etc.

Resource Management:

• Ensure effective and efficient resource management in administration, procurement, logistics and IT.
• Ensure effective management of administrative / logistics resources and reporting in a systematic, transparent, and efficient manner to country management.
• Responsible for the provision of high-quality and timely procurement and other program support.
• Manage procurement processes and logistics, ensuring compliance with WANEP’s procurement policies and procedures, as well as donor rules and regulations.
• Oversee provision of transport and travel support (international and domestic).
• Oversight on maintenance of proper custody of WANEP’s assets, warehouse inventory and general inventory.

Team Management:

• Develop the team's capacity, deepen understanding of their roles and assist with career development.
• Assist team members with information, tools, and resources to improve performance & reach objectives.
• Promote accountability, communicate expectations, and provide constructive feedback informally and formally via regular performance reviews.
• Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
• Hire, orient and lead team members as necessary.
• Work with all WANEP staff to ensure smooth introduction and adoption of operational systems.

Security:

• Ensure compliance with security procedures and policies as determined by country leadership.
• Proactively ensure that team members operate in a secure environment and are aware of policies.

Organizational Learning:

• As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient, and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit WANEP-Nigeria as well as themselves.

Success Factors:

• S/he will be capable of multi-tasking, rapid decision-making, have initiative, drive, and a lot of energy, as well as high emotional intelligence, constructive communication skills and proven experience with capacity building.
• S/he will be committed to long-term program sustainability and the delivery of high-impact activities at the community level.

Supervisory Responsibility:

• Procurement Officer, Logistics Officer, ICT Officer.

Key Relationships
Internal:

• National Network Coordinator, Program Department and Accountants Department.

External:

• Network Members, WANEP-Nigeria Board, WANEP Regional and Partners.

Application Closing Date
4th June, 2024.

How to Apply
Interested and qualified candidates should send their Resume and CoverLetters to: [email protected] using the Job Title as the subject of the mail.

Note

• Applicants should have their CVand Cover Letterin one document addressing the position requirements.
• Applications will be reviewed on a rolling basis.
• Qualified female candidates are strongly encouraged to apply.
• Availability to resume as soon as possible is an added advantage
• WANEP upholds a strict policy against accepting bribes in our recruitment process. We prioritize fairness and transparency in our selection process.