Personal Assistant to MD at UnoCasa Limited

UnoCasa is a full service Human Resources Consultancy business with focus on Talent Acquisition, Learning & Development and Consultancy services. Our raison d’etre is the notion that your people are your advantage and proffer people-centric solutions to ensure your team accomplish your business goals.

We are not your run of the mill HR Company, we believe in team diversity and teamwork; we believe that the workplace should have an ambience that inspires productivity of the team; and the application of technologies to enhance efficiency. We know that every business is unique and tailor HR solutions to your organisation’s needs. Our clients are in various sectors not limited to engineering, education, health oil & gas, government, media, finance, retail, lifestyle, consultancy firms and services

We are recruiting to fill the position below:

Job Title: Personal Assistant to MD

Location: Lagos
Employment Type: Full-time
Department/Division/Unit: Restaurant Operations
Functionally Reports To: MD
Administratively Reports To: MD/HR
Supervises: Driver, Support staff
Internal: All Staff
External: Clients

Job Objective

• The Personal Assistant (PA) provides comprehensive support to the MD, assisting with various administrative, personal, and organisational tasks.
• The PA serves as a trusted confidant and liaison, managing schedules, coordinating meetings, handling correspondence, and ensuring seamless day-to-day operations to optimise the MD’s productivity and efficiency.

Job Duties, Responsibilities and Accountabilities
Operational Responsibilities:

• Efficiently manage the MD's calendar, scheduling appointments, meetings, and travel arrangements.
• Act as the primary point of contact between the MD and internal/external stakeholders, screening, and prioritising communications.
• Prepare correspondence, reports, presentations, and other documents on behalf of the MD with accuracy and attention to detail.
• Coordinate logistics for meetings, conferences, and events, ensuring seamless execution and timely follow-up on action items.
• Provide general administrative support, including filing, document organisation, and expense management.
• Conduct research and gather information on various topics as assigned by the MD.
• Maintain confidentiality and handle sensitive information with discretion and professionalism.
• Collaborate effectively with other members of the executive team and administrative staff to support organisational goals.
• Demonstrate flexibility and adaptability to accommodate changing priorities and work outside regular business hours when necessary.

Key Performance Indicators:

• Data Management Efficiency
• Effectiveness of Relationship Management strategies
• Effectiveness of executive Calendar Management
• Timeliness in delivery
• Effectiveness of stakeholder management efforts
• Efficacy of scheduling and planning efforts
• Budget management and monitoring

Job Specifications
Educational Qualifications

• Minimum of a Bachelor’s Degree with emphasis in Secretarial Administration, Public Administration, or related discipline. A Masters’ degree will be an added advantage

Professional Qualifications:

• Nigerian Institute of Management (NIM), The Institute of Chartered Secretaries and Administrator of Nigeria (ICSAN) or any other related certifications is an advantage

Experience:

• Minimum of 4 years’ experience as an assistant to a senior level executive

Key Competencies Requirements:
Functional/Technical:

• General management skill
• Administration skill
• Communication skill
• Facility Management
• Organisation skill
• Attention to detail
• Multi-tasking skill
• Problem Solving skill
• Decision Making skill

Behavioural:

• Responsibility & Accountability
• Professionalism
• Courage
• Boldness
• Respectful for others
• Integrity
• Passion
• Results orientation
• Excellence
• Attention to detail

Leadership:

• Responsibility & Accountability
• Professionalism
• Courage
• Boldness
• Respectful for others
• Integrity
• Passion
• Result driven
• Excellence
• Attention to detail

Work Cycle (Hours/Days):

• Monday - Sunday
• 1 day off

(Shift cycle will be communicated):

• Additional hours outside regular work cycles may be required to meet client and job demands. May need to work nights, weekends, and holidays on a rotating basis.

Travel Requirements:

• As required to meet job demands.

Salary
N200,000 / month.

Application Closing Date
Not Specified.