Admin Assistant at the International Rescue Committee (IRC)

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

We are recruiting to fill the position below:

Job Title: Admin Assistant

Requisition ID: req52122
Location: Abuja (FCT)
Employment Type: Full-Time
Employment Category: Regular
Sector: Administrative/General Office
Work Arrangement: In-person

Job Overview / Summary

• The Admin Assistant will work under the supervision of the Admin Officer to provide efficient and effective day-to-day office management support for the Abuja office.
• This role entails overseeing various administrative tasks, ensuring smooth operations of administrative activities in the Abuja office, and supporting the IRC staff including visitors, stakeholders, partners, and donors.

Key Responsibilities
Office Management and Administrative Support:

• Maintain and manage IRC offices, ensuring a clean, organized, and conducive working environment, and in accordance with relevant SOPs.
• Coordinate office supplies procurement and maintain inventory control.
• Report to maintenance team or procurement team on any repairs or equipment servicing.
• Supervise the front office and office janitors.
• Assist in organizing and coordinating meetings, workshops, and other IRC events in the Abuja.

Documentation and Records Management: 

• Maintain an efficient filing system for both physical and electronic records.
• Ensure proper documentation of official communications, reports, and other relevant documents.

Financial Administration:

• Support the Admin Officer in maintaining petty cash and expense tracking.
• Assist in the preparation of financial reports and budgets.
• Assist in processing payments and liquidations.

Key Working Relationships:

• Position Reports to:  Admin Officer
• Position directly supervises: Cleaners, Cooks and other Casual staff.
• Indirect Reporting:  None
• Other Internal and/or external contacts:
• Internal: IRC staff
• External: UNHAS/WFP, Hotels, Travel and Visa agents, various Admin vendors etc.

Qualifications

• University Studies / Higher Education in Human Resources, Business Administration, or any other related course.
• 1 year of experience in similar position.
• Previous NGO experience will be an added advantage.
• Strong organizational, interpersonal, and communication skills.
• Strong written and oral English communications skills
• Excellent computer skills including MS Word, Excel, PowerPoint, and Outlook
• Ability to present information effectively; experience providing training and staff development a plus
• Strong skills in collaboration with multi-cultural and diverse teams
• Commitment to consistently improving and developing innovative solutions in response to HR/organizational Country Program challenges.

Application Closing Date
5th June, 2024