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Personal Assistant to Managing Director at Bradfield Consulting Limited

Posted on Mon 13th Jul, 2015 - hotnigerianjobs.com --- (0 comments)


Bradfield Consulting Limited is currently seeking to employ suitably qualified candidates to fill the position below:

Job Title: Personal Assistant to Managing Director

Location:
Lagos

Job Description
  • Bradfield Consulting is currently looking to fill the role of a Personal Assistant to Managing Director.
  • The PA will provide an efficient and responsive administrative, organizational, and logistical service to the MD; helping to manage and priorities time.
  • The Personal Assistant will be able to demonstrate the ability to effectively plan and organise workload and the initiative to resolve issues quickly in an appropriate manner.
Responsibilities
  • To filter incoming mail: sorting, redirecting and taking action as appropriate
  • To prepare letters, schedules, proposals and presentations to high standards and without errors.
  • Liaise with Vendors or Business Counterparts representing me or my Organisations; negotiating, discussing and planning.
  • Handling of financial resources and will be expected to be able to make sound decisions and exhibit sound judgement.
  • Ensure busy diary commitments, papers and travel arrangements are managed effectively, including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
  • Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
  • Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the MD match his requirements.
  • Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
  • Maintaining all personal and professional files, ensuring that a comprehensive filing system is in place
  • Handle and coordinate personal and family logistics, operations and schedules.
Skills and Competencies:
  • Planning and Organisation
  • Ability to prioritise administrative duties, organise and work for self and MD in an environment with multiple and conflicting demands
  • Ability to complete work within set times
  • Integrity and maintaining confidentiality
  • Able to maintain confidentiality of all organisation and personal information
  • Possess and follow professional standards and principles within the workplace at all times
  • Quality of work and attention to detail
  • Performs work at a high level of competence, demonstrating sound grammatical skills and a strong attention to detail
  • Flexible and mature approach with ability to work unsupervised
  • IT Skills
  • High-level knowledge of MS Outlook Word, Excel & PowerPoint
  • Fast and accurate keyboard skills
  • Communication Skills
  • Effective verbal communication skills
  • Prepares a variety of written communication, including emails, letters, request and formal correspondence.
  • Client Relationship Skills
  • Able to establish strong working relationships with internal and external stakeholders
  • Adaptability
  • Able to remain effective when faced with changing tasks, responsibilities or people
  • Ability to work as part of a team, but can also work autonomously and proactively, displaying initiative and problem-solving skills
Education and Experience
  • University Degree (a foreign degree will be an added advantage)
  • Masters Degree will be an added advantage
  • Membership of Professional Organization will be an added advantage.
  • Minimum of 4 years experience in a medium sized organisation
Application Closing Date
Not Specified

Method of Application

Interested and qualified candidates should:
Click here to apply online

  

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