Administrative Officer at Bureau Veritas

Bureau Veritas is a world leader in testing, inspection and certification services (TIC). Bureau Veritas is a Business to Business to Society service company that contributes to positively transforming the world we live in. We work closely with our clients to address the critical challenges they face and to link these to the emerging aspirations of society. We play a pivotal role in building and protecting companies' reputations, supporting them as they forge the foundations of trust that is built to last.

We are recruiting to fill the position below:

Job Title: Administrative Officer

Location: Shagamu, Ogun

Duties and Responsibilities

• To carry out administrative duties to the Laboratory Service Division.
• Create Customer Quotations.
• To be responsible for invoicing and account of customers.
• To order replacement of consumables as and when necessary.
• Maintaining and controlling Laboratories documents/Archiving.
• Coordinate subcontracting, internal or external (where applicable).
• Scheduling and Meeting Management
• Attend meetings and take accurate and concise minutes.
• Distribute meeting minutes to relevant parties.

Performance Measures (KPI’s)

• Must reach growth targets as agreed with N+1.
• Presentation of meeting reports within precisely specified period or 24hrs Max in generic cases
• Manage and update Contact base.
• Build and maintain good stakeholders’ relationships.
• Accurate and timely reporting of business development and sales activities.
• Planning and scheduling of client visits and follow-up meetings
• Embrace BV Core & Business values.

Minimum Qualification & Skills

• Bachelor of Science Degree / HND in Business Administration or other relevant field.
• Minimum two years’ experience working in an office environment.

Competencies & Skills:

• Basic understanding of Laboratory Information Management System (LIMS).
• Knowledge of Flex JD Edwards for procurement/invoicing.
• Be organized.
• Basic office applications, such as word processing and spread sheets etc.
• Ability to work under pressure within time limits by determining priorities and organizing work accordingly.
• High level of attention to detail
• Sound knowledge and experience in procedures specifically related to sample receipt, inventory, and storage Strong communication skills (both written and verbal).
• Able to prioritize and multi-task, strong organizational skills.
• Flexible to accommodate changing priorities.
• Ability to work within a team environment.

Key Behaviors / Competencies and Skills:

• Must be result-oriented.
• Able to deliver work using MO365.
• Ability to deal with difficult tasks.
• Strong communication skills.
• Very good listening skills.
• A Team player and easy to get along with.
• Must demonstrate initiative, integrity and exercise confidentiality.

Application Closing Date
Not Specified.