Admin / HR Officer at Mobile Screens and Sound Limited

Mobile Screens and Sound Limited is an audiovisual company that speacilizes in the rental and sales of multimedia equipment ranging from LED Screens, Line array sound equipment, Lightining equipment, Post production, Set and Stage designs.

We are recruiting to fill the position below:

Job Title: Admin / HR Officer

Location: Ilupeju, Lagos
Employment Type: Full-time
Directly reports to: HR/Admin Manager
Division / Department: HR/ Admin department

Job Summary

• To guarantee that the HR/Admin department runs efficiently, the Admin/HR Officer will supply complete administrative support to the company and staff. Oversee and administer the day-to-day activities of the office ensuring efficient office operations is carried out. Assist the HR manager with all HR related issues.

Organisational Relationships:

• Directly reports to: HR/Admin Manager

General Duties & Responsibilities
Admin:

• Assisting, supervising and overseeing all admin aspects of company
• Provide a detailed report to the Head. HR/Admin on all items purchased for Admin duties.
• Serves as an intermediary to convey the issues or problems so that the work atmosphere remains congenial ensuring better efficiency and productivity.
• Provides assistance and support to the office HR/Admin manager in problem solving, project planning and management, and development and execution of stated goals and objectives.

Human Resource:

• Provide general administrative support to HR Department and if need be, other departments.
• Arrange and maintain office supplies and equipment.
• Correspond with, receive calls from and program HR meetings and appointments.
• Be an employee contact for prompt dealing with questions or problems.
• Help in organizing employee relationships events aimed at boosting the good working environment.
• Perform any other related duties assigned by the HR manager
• Join in on-going improvement activities conducted within the Admin department.

Core Duties and Responsibilities
Administrative Duties:

• Management of office equipment and infrastructure to ensure the office is running effectively.
• Ensure proper procurement of stationary for staff and meetings/workshops and assets for the office.
• Organize and schedule meetings and appointments
• Assist in the submission and reconciliation of expense reports.
• Assist in the preparation of correspondence, memos, reports, presentations, and emails to local counterparts, donors or other related offices or agencies in relation to the office operations.
• Oversee and facilitate resources management and administration procedures and documentation for the HR/Admin Manager.

Human Resources Duties:

• Conduct thorough guarantor checks for new employees.
• Ensure health check for new employee is carried out promptly.
• Verify the authenticity and accuracy of information provided by guarantors.
• Maintain detailed records of guarantor checks for compliance and audit purposes.
• Assist with daily HR tasks including recruitment, on-boarding, performance management, and employee relations.
• Prepare HR documents such as employment contracts, offer letters, and termination letters.
• Oversee the prompt verification of guarantors for new employee.
• Support the HR Manager in implementing HR policies and procedures.
• Coordinate the recruitment process, including Job postings, candidate screenings, and interview scheduling.
• Facilitate the onboarding process of new hires, ensuring they have necessary resources and information to integrate successfully into the company
• Conduct new employee orientations and ensure completion of all onboarding documentation
• Maintain accurate and up-to-data employee records, including personal information, employment history, and performance evaluations.
• Ensure compliance with data protection regulations and confidentiality requirements.
• Manage the documentation and filing system, ensuring all HR records are properly stored and easily retrievable.
• Assist in the development and implementation of performance appraisal systems.
• Provide support in the administration of performance reviews and feedback sessions.
• Assist the HR Manager to track and document employee performance and development plans.
• Coordinate employee training and development programs.
• Work with the HR Manger to design and implement appropriate training solutions.
• Maintain records of training activities and employee progress.
• Ensure compliance with all company policies, procedures, and relevant labor laws.
• Prepare regular reports on HR metrics, including recruitment, turnover, and employee satisfaction.
• Conduct regular audits to ensure adherence to HR policies and regulatory requirements.

Key Performance Indicators:

• The accuracy and completeness of Guarantor checks conducted.
• The time taken to prepare and deliver HR documentation.
• Proper procurement of stationeries and office equipment.
• Timely and accurate weekly & monthly reports.
• Proper monitoring of office assistant to ensure the effective cleaning and dispensing of toiletries.
• Ensuring the Lotto office is effectively run and clean at all times
• Proper negotiation for purchases and ensuring cost reduction is achieved
• Timeliness and proper execution of administrative duties
• The accuracy and organization of HR and administrative documentation.
• The average time taken to resolve employee queries and concerns.

Qualifications & Experience

• First Degree in Human Resources, Business Administration, or related field
• Should be well-versed with MS office and other software applications.
• 1-2 years post-graduation experience
• Male candidate Preferred.

Knowledge & Skills Required:

• Excellent communication and people management skills, as well as strong time management and budgeting skills.
• Strong problem-solving skills, decision making skills and an innovative approach to technical problems.
• Strong understanding of HR principles and practices
• Excellent organization and Multitasking skills
• Attention to detail and a high level of accuracy
• Ability to maintain confidentiality and handle sensitive information.

Salary
N100,000 - N150,000 monthly.

Application Closing Date
30th June, 2024.