Contracts Administrator III - Commercial and Business at ABNL Limited

ABNL Limited was incorporated in 1992 as an Oil and Gas servicing company with a vision to provide professional engineering and technical services to the Oil and Gas exploration and production companies in Nigeria and the West African sub-region. Since its incorporation, the company has grown in leaps and bounds, expanding its business horizon, but still within the Oil and Gas sector.

ABNL is a 100% owned indigenous firm, with a shareholding in excess of 100 million Naira. Its' directors are individuals of proven integrity, who over the years have acquired the requisite experience in the Oil and Gas business, as well as in the banking and finance sector. The integrity of the directors and the staff of the company have been a priceless contributive factor in the growth and wellbeing of the company.

We are recruiting to fill the position below:

Job Title: Contracts Administrator III - Commercial and Business

Location: Lagos
Employment Type: Contract
Request: Commercial and Business - Contracts Administrator III
Work Schedule: Standard - 5 days on / 2 days off

Main Functions

• Ensure Contractors work in accordance with contract terms and conditions.
• Ensure timely placement of Purchase Orders that support contract services for production work in compliance with corporate controls and best practices.
• Track progress, and support Supervisors with coordinating contractors’ compliance regarding company systems and controls. Oversee the administration and performance of service contracts.
• Ensure contract payments are executed accurately and anomalies are identified. Ensure payments are made to Contractors in accordance with requirements of Company agreements held with Contracts in a timely manner.
• Advise on contract risks and support the stewardship of gap closure and opportunities for improvement, assisting with prioritization where required.

Key Responsibilities

• Participate in pre-qualification and contractor selection
• Liaise with Procurement to ensure required Contract Documents are in place
• Participate in contract handover between Procurement and Business Line
• Initiate and Facilitate contract kick-off meeting with Contractor
• Communicate with Contractor to develop a joint Interface Management Plan
• Engage in contract life cycle and overseeing the entire contract portfolio for each business line/function
• Responsible for stewarding contractor interface activities throughout contract life cycle
• Participate in service planning and develop contract strategy
• Act as a liaison and coordinator among Procurement, SSH&E and Operations within the business line
• Establish and maintain the Active Contractor Tracking Database
• Monthly KPI reporting (e.g., Contract Stewardship, Man hour reporting, etc.)
• Link to other business lines to share best practice
• Coordinate and conduct Contractors Site Assessment
• Coordinate review of contractor crew competency
• Organize and coordinate Contractor Performance Assessments (Reporting Quarterly interface, A&D compliance, Contractor compliance check and Annual Performance Scorecard)
• Report Contractor performance to OIMS 8-1 System Owner and Administrator
• Coordinate and facilitate Level 2 and 3 quarterly, annual performance review/feedback meetings
• Liaise with SSH&E Team to schedule Level 4 SSHE Sharing Meeting
• Assist with coordinating Level 5 Annual Contractor Safety Forum
• Assist Contract Owner in performing suspension and/or termination to contracts
• Initiate and ensure contract completion and close out with a contractor

Skills and Qualifications

• Experience with Contract administration, with service-contractor environments preferred.
• Experience within a large corporation or complex organizational setting.
• Experience and confidence working in field or industrial environments, including remote locations.
• Experience working with developing businesses, and also Landowner Companies (LANCO’s).
• Experience in engaging with contractors, in a developing country environment.
• Highest standard of Safety, Health, and Environment aptitude and cultivates the same in others
• Understanding of Procurement roles, responsibilities and business processes as they relate to contracts
• Knowledgeable of contracts terms and conditions
• Good observation and listening skills
• Demonstrates high level of initiative.
• Good interpersonal and motivation skills.
• Good communication and presentation skills
• Good organizational and administrative skills
• Good communication skills (oral & written) in English
• Ability to interact in a multicultural environment
• Good Planning, execution and organizational skills
• Excellent computing skills
• Ability to work independently

Additional Comments for Suppliers:

• Participate in pre-qualification and contractor selection
• Liaise with Procurement to ensure required Contract Documents are in place.
• Project contract management
• Initiate and Facilitate contract kick-off meeting with Contractor
• Communicate with Contractor to develop a joint Interface Management Plan

Application Closing Date
7th July, 2024.