Procurement Officer at GOALPrime Organization Nigeria (GPON)

GOALPrime Organization Nigeria (GPON) is a policy-driven humanitarian, non-governmental organization that implements her program through a revitalized partnership. It is a non-profit organization with a mandate of making the lives of vulnerable people better, those affected by disaster or crisis. GPON is presently operating in the Northeastern regional part of Nigeria where we have reached over 100,000 lives with relief materials, child protection services. GBV mitigation services, livelihood skill-building, health services, and Education support services.

We are recruiting to fill the position below:

Job Title: Procurement Officer

Location: Maiduguri, Borno
Reporting to: Supply Chain Coordinator, GOALPrime Organization 
Duration: 10 Months
Contract Nature: Temporal Appointment 

Job Summary

• The Procurement Officer is responsible for managing the procurement process, ensuring that all goods and services are purchased in a timely, efficient, and cost-effective manner while adhering to organizational and donor regulations.
• The role involves coordinating with various departments, suppliers, and stakeholders to meet the needs of the organization. 

Key Responsibilities
Procurement Process Management: 

• Develop and implement procurement plans in coordination with program and operations teams. 
• Prepare and process purchase orders and procurement documents in accordance with organizational policies and procedures. 
• Ensure that all procurement activities are carried out in compliance with donor regulations and GOALPrime’s standards. 

Supplier Management: 

• Identify and evaluate potential suppliers based on quality, price, and delivery speed. 
• Negotiate contracts, terms, and pricing with suppliers to secure the best value for the organization. 
• Maintain good relationships with suppliers and ensure timely delivery of goods and services. 

Inventory and Logistics Coordination: 

• Coordinate with the logistics team to ensure the proper storage and distribution of procured items. 
• Monitor inventory levels and reorder supplies as necessary to avoid shortages. 
• Ensure that all received goods are in good condition and match the specifications and quantities ordered. 

Documentation and Reporting: 

• Maintain accurate and up-to-date procurement records, including purchase orders, contracts, and delivery notes. 
• Prepare regular procurement reports, including cost analyses and supplier performance evaluations. 
• Ensure that all procurement documentation is properly filed and easily accessible for audit purposes. 

Compliance and Risk Management: 

• Ensure that all procurement activities are conducted in an ethical and transparent manner. 
• Identify and mitigate potential procurement risks, including supply chain disruptions and non-compliance issues. 
• Conduct regular reviews of procurement processes and practices to identify areas for improvement. 

Capacity Building: 

• Provide training and support to staff on procurement policies, procedures, and best practices. 
• Stay updated on industry trends and best practices in procurement and supply chain management. 

Qualifications and Experience

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field. 
• At least 3 years of experience in procurement, logistics, or supply chain management, preferably in a humanitarian or development context. 
• Strong knowledge of procurement principles, practices, and regulations. 
• Proficiency in procurement software and Microsoft Office applications. 
• Excellent negotiation, communication, and interpersonal skills. 
• Ability to work effectively in a fast-paced and dynamic environment. 
• Strong organizational and time management skills. 

Key Competencies: 

• Attention to detail and accuracy in processing procurement documents. 
• Ability to manage multiple tasks and prioritize effectively. 
• Strong problem-solving and decision-making abilities. 
• Integrity and ethical conduct in all procurement activities. 
• Flexibility and adaptability to changing project needs and priorities. 

Benefits

• Opportunities for professional development and capacity building. 
• A supportive and dynamic work environment. 
• Contributing to the financial integrity and sustainability of the organization. 

Application Closing Date
8th July, 2024.