Administrative Assistant at the International Organisation For Migration (IOM)

The International Organization for Migration (IOM) - Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

We are recruiting to fill the position below:

Job Title: Administrative Assistant

SVN No: SVN2024.58
Location: Benue
IOM Classification: G4
Type of Appointment: Special Short-Term Graded (SSTG) 6 months with possibility of extension
Estimated Start Date: As soon as possible
Organizational Unit: Resource Management Unit (RMU)

Core Functions / Responsibilities

• Arrange appointments for the supervisor, receive visitors, place and screen telephone calls and respond to routine requests for information;
• Provide office, administrative and logistics support to meetings, committees, conferences, etc.;
• Review, record, distribute and process incoming mail and correspondence; follow-up on pending actions;
• Respond or draft responses to standard/ routine correspondence and other communications; use word processing package to produce a wide variety of large, complex documents and reports;
• Proofread documents and format texts for accuracy, grammar, punctuation and style, as well as for adherence to established standards;
• Initiate general administrative tasks in the computerized financial / travel / human resources systems; 7. Make travel and hotel arrangements and prepare travel authorizations/claims for staff as required;
• Provide assistance in the administrative processing of vacancy notices and consultants' contracts;
• Perform any other responsibilities that may be assigned by the supervisor.

Requirements
Education:

• High School Diploma with four years of relevant experience; or,
• Bachelor’s Degree in Business Administration or related fields from an accredited institution with two years of relevant professional experience.
• Experience:
• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook;
• Attention to detail, ability to organize paperwork in a methodical way;
• Discreet, details and clients-oriented, patient and willingness to learn new things; and,
• Prior work experience with international humanitarian organizations, non-government or institutions/organization in a multi-cultural setting is an advantage.
• Government Languages: Fluency in English (oral and written) required, working knowledge of the local language.

Skills:

• Knowledge of and experience working in a humanitarian context
• Knowledge of UN and bilateral donor programming
• Knowledge of IOM policies and procedures a distinct advantage

Required Competencies:
The incumbent is expected to demonstrate the following values and competencies:

Values:

• Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies:
Behavioural indicators level 1:

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize
• results.
• Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and
• committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and
• delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an
• informative, inspiring, and motivational way.

Application Closing Date
11th July, 2024.