Office Assistant at Development Alternatives Incorporated (DAI)

Development Alternatives Incorporated (DAI) is an international development company. For more than 45 years, we have worked on the frontlines of international development, tackling fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. Currently, DAI is delivering results that matter in some 80 countries.

Our development solutions turn ideas into impact by bringing together fresh combinations of expertise and innovation across multiple disciplines. Our clients include international development agencies, international lending institutions, private corporations and philanthropies, and national governments.

We are recruiting to fill the position below:

Job Title: Office Assistant

Location: Abuja (FCT)
Employment Type: Full Time
Start date: August 2024

Background

• The purpose of the five-year (2020-2025) “State Accountability, Transparency, and Effectiveness” (“State2State”) Activity is to increase the accountability, transparency, and effectiveness of selected state and local governments (LGAs) in Nigeria.
• This will be achieved by: strengthening governance systems (with a focus on public financial management [PFM] and procurement, as well as monitoring and evaluation) related to the delivery of services in key sectors (basic education, primary health care, and water, sanitation, and hygiene [WASH]); increasing government responsiveness to citizen needs and priorities; and improving government and civil society capacity to manage conflict (through work on prevention, mitigation, and reconciliation with the same sectoral partners, not stand-alone assistance to the police or judiciary).
• State2State will achieve this purpose by facilitating the strengthening of subnational governance systems in a sustainable manner, supporting the efforts of local reformers, and building on locally derived solutions including, to the extent possible, reforms already working in other parts of Nigeria.

Position Objective

• The role of the Office Assistant is to provide basic administrative support.

Responsibilities
S/he will be accountable for:

• Cleaning of the office space, windows & equipment daily before staff resumption.
• Cleaning of the lawn in the Abuja office.
• Ensure all washrooms and toilets are clean before staff resumption and throughout the workdays.
• Ensure that toiletries are replenished in the restrooms as soon as they are exhausted.
• Ensure all waste bins are emptied twice daily (morning and afternoon).
• Ensure all rooms and offices are odor free.
• All photocopying, scanning, and spiral binding of documents that is done neatly and promptly.
• Prepare tea, coffee and refreshments for meetings
• Support with issuance of office supplies by the use of approved store release form.
• Replace dispenser water on the dispenser machine at Abuja Office.
• Report all faults for repairs to the Facilities Specialist, as required.
• Support with other logistics or other operations functions as assigned by staff.
• Support the Administrative and Logistics Assistant when absent or as assigned.
• Other tasks of a reasonable nature may be assigned.

Reporting:

• The Office Assistant will report to the Administrative and Logistics Assistant.

Minimum Requirements
The individual will have:

• 2 - 3 years of experience in providing office administrative and related operations support functions.
• Minimum OND qualification.
• Good communication skills.
• Ability to multitask.
• Possess both a willingness and ability to train and be trained.
• Ability to be proactive and take on initiatives.
• Ability to work in a diverse, multi-cultural work environment.

Application Closing Date
17th July 2024.