Store Assistant at Albarka Health Spring Foundation (AHSF)

Albarka Health Spring Foundation (AHSF) is a non-governmental organization fully registered with the Nigerian government through the Corporate Affairs Commission (CAC/IT NO: 91613). Existing since October 2016, AHSF focuses on improving the quality of life of vulnerable populations across communities in Nigeria. AHSF operates both in emergency and developmental contexts and have its program principally rooted in identifying gaps that affects population or increases vulnerability of population and bridging those gaps through resource-based planning and implementation. AHSF has experience working with various partners in the Northeast and Northwest of Nigeria implementing Nutrition, WASH, GBV, Food Security, Livelihood, Protection, and Health.

Our mission is to improve the quality of lives of children, women, the elderly, and other marginalized vulnerable groups through human development and interventions to strengthen communities.

We are currently recruiting to fill the position below:

Job Title: Store Assistant

Locations: Tangaza, Rabah, and Illela LGAs - Sokoto
Employment Type: Contract
Contract Duration: 3 months
Expected Start Date: As soon as possible

Project Implementation and Justification

• Northwest Nigeria is facing a food insecurity and malnutrition situation which continues to get worse because of banditry and conflicts between herders and farmers on one hand; and on the other hand, due to a volatile economic situation defined by inflation and devaluation of the Naira among others.
• The result of the recently concluded March 2024 Cadre Harmonise analysis indicates that 29 percent (6,285,032 individuals) of the estimated population in the three northwestern states are in CH phases 3-4; of which about 8 percent are in Sokoto. Since the year 2020, WFP had implemented several activities in response to the food and nutrition insecurity ravaging the NW of Nigeria.
• WFP plans to distribute 888MT of the wheat grain received from Ukraine to assist 39,084 of the vulnerable affected population in northwest Nigeria covering Sokoto for three months starting from the onset of the 2024 lean season, the month of July. This is part of an integrated approach that the WFP initiated to combine with other WFP ongoing/planned interventions to make a maximum impact on the food needs, well-being, and resilience of the affected population.

Job Summary

• The Store Keeper will be responsible for managing the storage and inventory of food supplies and other materials necessary for the food distribution/assistance project.
• This role involves maintaining accurate inventory records, ensuring the proper storage of items, and facilitating the timely dispatch of goods.
• The Store Keeper will work closely with the logistics team to ensure the efficient and effective management of warehouse operations.

Key Responsibilities
Inventory Management:

• Maintain accurate and up-to-date records of all inventory items, including food supplies and other materials.
• Conduct regular physical inventory counts and reconcile discrepancies.
• Ensure proper documentation of goods received and dispatched.

Storage and Handling:

• Ensure all items are stored in a safe, organized, and accessible manner.
• Monitor the condition of stored goods and take necessary measures to prevent damage or spoilage.
• Implement and follow proper storage practices, including FIFO (First-In-First-Out) and FEFO (First-Expiry-First-Out).

Warehouse Operations:

• Manage the daily operations of the warehouse, including receiving, storing, and dispatching goods.
• Ensure the cleanliness and safety of the warehouse at all times.
• Coordinate with the logistics team to ensure the timely and accurate dispatch of goods for distribution.

Reporting and Documentation:

• Prepare and submit regular inventory reports to the Logistics Manager or Project Manager.
• Maintain accurate records of all warehouse transactions, including receipts, dispatches, and inventory adjustments.
• Document any incidents or issues related to warehouse operations and report them to the appropriate authorities.

Compliance and Quality Control:

• Ensure compliance with organizational policies and donor requirements regarding inventory management.
• Implement quality control measures to ensure the integrity and quality of stored goods.
• Conduct regular inspections of the warehouse and stored items to ensure compliance with safety and quality standards

Coordination and Communication:

• Coordinate with suppliers, transporters, and other stakeholders to ensure the efficient flow of goods.
• Communicate effectively with the project team to ensure alignment and coordination of activities.
• Foster positive relationships with all stakeholders involved in warehouse operations.

Safety and Security:

• Ensure the security of the warehouse and its contents by implementing and following security protocols.
• Monitor and address any safety hazards or security risks in the warehouse.
• Respond to emergencies and incidents as needed.

Qualifications
Education:

• High School Diploma or equivalent. A Diploma or Degree in Logistics, Supply Chain Management, or a related field is an asset.

Experience:

• At least 2-3 years of experience in warehouse management or a related role.
• Experience in inventory management and record-keeping.
• Previous experience with international NGOs or UN agencies is an asset.

Skills and Competencies:

• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Proficiency in using inventory management software and tools.
• Good communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and the ability to handle multiple tasks simultaneously.

Languages:

• Proficiency in English (both written and spoken) is required.
• Knowledge of the local language(s) is an asset.

Other Requirements:

• Willingness to work in remote and potentially insecure areas as required.
• Commitment to the principles of humanitarianism and the mission of the organization.

Application Closing Date
13th July, 2024.