Finance Assistant at the Public and Private Development Centre (PPDC) - 3 Openings

The Public and Private Development Centre (PPDC) is an organization established in 2003, with its headquarters located in Abuja, and focuses its interventions on promoting citizens’ participation in governance processes and strengthening transparency and accountability, while also improving ethics and integrity in the public and private sectors. PPDC is one of the leading organizations in civil society space in Nigeria dedicated to promoting wider public participation in procurement as a way to curb corruption, with more than 20 years’ experience in advocating and campaigning on integrity issues, especially in public procurement, contract implementation and public access to information.

We are recruiting to fill the position below:

Job Title: Finance Assistant

Locations: Kaduna, Nasarawa & Plateau
Employment Type: Full-time
Reporting to: Finance Lead and Grant Manager, PPDC

Job Summary

• The Finance Assistant will play a crucial role in supporting the Finance department within PPDC. This individual will work closely with the Finance Lead, Grant Manager and other accountants in optimizing resource allocation; bringing fresh ideas and perspectives to improve processes and efficiency. He/she will assist with day-to-day financial tasks like data entry and expense tracking; support with budgeting, donor compliance reviews, analyze financial data, prepare reports, conduct audits, support accounts receivable processes, reconcile expense reports, and ensure data integrity in QuickBooks. Also, will offer practical mentorship and onboarding for new recruits/ interns and contribute to financial planning and forecasting.

Key Working Relationships:

• The Finance Assistant will be a staff in Nasarawa, Plateau and Kaduna State Respectively and will report to the Grant manager while interacting directly with other staff including the Administrative/Logistics officer and other programs staff in the field office.
• S/he will also work with stakeholders, Local government and communities in the state. Directly reporting to the Grant Manager.

Main Duties & Responsibilities
Finance work (70%):

• Manage accounts payable; verifying and processing invoices.
• Process financial transactions such as invoices, expense reports, and receipts.
• Assist in the preparation of financial reports, spreadsheets, and presentations.
• Maintain accurate financial records and documentation.
• Assist in budget preparation and monitoring.
• Ensure accurate and complete financial data entry.
• Support accounts receivable processes, including invoicing and collections.
• Reconcile employee expense reports and address discrepancies.
• Maintain up-to-date and organized financial records.
• Enter data into QuickBooks accounting software and ensure data integrity, accurate and complete financial data entry.
• Handle petty cash management and reconciliation.
• Assist in financial audits and compliance reviews.
• Perform bank reconciliations and monitoring bank/cash account activity.
• Assist in the preparation of tax returns and other regulatory filings.
• Monitor and maintain financial databases and software systems.
• Participate in financial planning and forecasting activities.
• Coordinate with other teams to provide financial information and support as needed.

Suppliers Invoice (10%):

• Assist in procurement processes, including obtaining quotes and processing purchase order
• Prepare all invoice payments and obtain approval from the authorized personnel

Administrative/Operations related work (15%):

• Manage archiving, scanning,correspondence and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team.
• Ensure Finance Documents are filled as per PPDC Finance Manual filing requirement.
• Support the People, Operations and Culture Team in the state in collating timesheets of all field office staff.
• Keep a tracker for all payment documents to ensure they are sent/ received to/in Head Office Abuja.

Perform other duties as required by the Accountant and Grant Manager:
This will include but not limited to (5%):

• Support audit by making documents available.
• Support in Asset spot check and physical verification.

Qualifications and Experience Essential

• Minimum of Bsc Accounting/Finance
• At least 2 years of progressively working with a finance team.
• Experience in working in INGO an added advantage
• Experience in working in INGO an added advantage
• Demonstrated commitment to transparency, accountability, and integrity in accounting practices.
• Willingness to travel occasionally, as required.

Required Skills:

• Excellent interpersonal and communication skills
• Proficiency with QuickBooks and MS Excel
• Good analytical and reporting skills
• Strong ability to be able to manage and prioritize multiple tasks
• Willingness to learn at all times
• A self-starter.

Language Requirements:

• Fluency in English and other Nigerian Languages.

What we offer
Fairly competitive salary and benefits package, a great team environment and hybrid working options.

Application Closing Date
25th July, 2024.