Junior Finance and Administrative Officer at Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ)

The Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) GmbH (German Agency for International Cooperation) is an international enterprise owned by the German Federal government, operating in many fields across more than 130 countries.

In Nigeria, GIZ's portfolio includes among others, a programme to support the Economic Community of West African States (ECOWAS) in its regional integration goals. The programme aims to strengthen sector-specific capacities in the areas of Peace and Security, Customs and Trade as weir as Strategic Management and Organizational Development in the ECOWAS Commission.

We are recruiting to fill the position below:

Job Title: Junior Finance and Administrative Officer

Requisition ID: 072
Location: Abuja
Employment Type: Full Time
Organization: GIZ Nigeria, ZME - Centre for Migration and Development

Background
GIZ. Solutions that work:

• As a service provider in the field of international cooperation for sustainable development and international education work, we are dedicated to shaping a future worth living around the world.
• GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment promotion, energy and the environment, and peace and security.
• The diverse expertise of our federal enterprise is in demand around the globe -from the German government, European union institutions, the United Nations, the private sector, and governments of other countries.
• We work with businesses, civil society actors and research institutions, fostering successful interaction between development policy and other policy fields and areas of activity.
• Our main commissioning party is the German federal ministry for economic cooperation and development (BMZ).
• The registered offices of GIZ are in Bonn and Eschborn. Our approximately 23,500 employees, almost 70 percent of whom are national personnel, work in a round 120 countries (July 2020) GIZ has worked in Nigeria since 1974.
• Since 2004, GIZ has maintained a country office in the capital city Abuja. Currently 361 national and 66 international employees, 19 regional staff, 4 integrated specialists and 3 development workers are working in the country (June 2020).

The Project

• Zentrum für Migration und Entwicklung (ZME) The global programme Zentrum für Migration und Entwicklung (ZME), commissioned by the German Federal Ministry for Economic Cooperation and Development (BMZ) and implemented by the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ), has the objective that partner structures are equipped to assist specific target groups on a sustainable basis with regular labour and educational migration, voluntary return, sustainable reintegration and regional migration.
• ZME is a follow up programme to the Programme Migration for Development (PME). In close partnership with the Nigerian Federal Ministry of Labour and Employment (FMLE), precisely the Migrant Resource Centers Vacancy Announcement_049 (MRC), PME had established a structure for employment promotion, migration and reintegration advice namely, the Nigerian-German Center for Jobs, Migration and Reintegration (NGC).
• The NGC provides individual counseling services and advice on prospects for both returning and potential migrants in Nigeria, economic (re-) integration support, information on vocational and educational perspectives and employment opportunities including entrepreneurship and self-employment. In the context of ZME, the NGC strengthens the capacity of partner structures (FMLE) to provide target group-specific services for regular and safe labour and educational migration, regional migration and reintegration.
• On the one hand, this includes strengthening the capacity of FMLE for effective management of safe, orderly and regular regional migration.
• On the other hand, it strives for the alignment of advisory input and procedures for safe, orderly and regular training and labour migration with the needs of Nigeria and the countries of destination.
• It also ensures the provision of support services that are gender and target group-specific to the FMLE, as well as ensuring that the special needs of returning migrants are met.

Responsibilities & Tasks
Responsibilities:

• Maintains financial and management procedures for the programme
• Deals with all questions arising in the area of the job function
• Coordinate and follow-up on administrative requests pertaining to contracting and finance
• Further develops instruments and assists in introducing innovation and change
• Manages knowledge by disseminating and documenting know-how, experience and information.

Tasks:
Managing the daily cash fund:

• Responsible for cash based on the vouchers collected daily
• Reconciles the cash book and cash account daily
• Reports any surplus or shortfall in cash
• Reports without delay if the cash holding reaches a minimum level

Internal control:

• Supports the annual internal controlling schedule and reports
• Carries out internal control and accounting functions, cash management, preparation of vouchers and rendition of financial returns, monthly, according GIZ procedures to the Country Office
• Submission of Monthly processed vouchers to the Country Office
• Documentation of contracts and procurement of materials and services (< 2500 €)
• Stock and inventory management for training materials and office inventory.
• Facilitates creating and maintaining a filing system for the office, specifically in the areas of personnel and finance
• Pays stipends to ZME Beneficiaries and participants
• Updates the filing system daily with incoming and outgoing correspondence
• Maintains the inventory list for the office / project / programme

General services:

• Computes, classifies, and records numerical data to keep financial records complete
• Performs any combination of routine calculating, posting, and verifying documents to obtain primary financial data for use in maintaining accounting records
• Assists in preparing monthly, quarterly and annual financial reports, tracking expenditure against individual projects.
• Supports preparation of service contracts requests in line with organisational guidelines and regulations
• Supports technical staff in the preparation of the monthly budget
• Ensures that projects staff are informed and applying updated puR guidelines for administrative and financial requests
• Supports and Maintain inventory for the programme
• Bills/processes overtime applications from office and project/programme staff
• Processes settlement of applications for the reimbursement of travel expenses
• Draws up and updates the fee schedule for (national) individual appraisers
• Monitors all receivables and liabilities and ensures that they are settled promptly
• Preparing bank transfers and/or other bank documents and checking these before execution.
• Performs other duties and tasks at the request of management.

Required Qualifications, Competences and Experience Qualifications
Qualifications:

• A Degree (B.Sc.) in Accounting, Finance, Business Administration or a related field of study.

Professional experience:

• Not more than 3 years professional experience in a comparable position.

Other knowledge, additional competences:

• Basic knowledge of accounting software’s
• Good working knowledge of ICT tools (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
• Knowledge of administrative procedures and systems, managing files and records, and other office procedures
• Accounting principles and practices
• Standard office practices and procedures
• Detail oriented and ability to work under minimal supervision and to show initiative and resourcefulness
• Ability to work well and cooperatively within a diverse (culturally, ethnically) work community
• A good sense of diplomacy and tactfulness
• An ability to persist even in the face of challenges and obstacles
• English language proficiency (written and oral) is important for this position.

Salary
According to GIZ salary scale for Band 3.

Application Closing Date
19th July, 2024.