Logistics Outreach Supervisor at Alliance for International Medical Action (ALIMA)

The Alliance for International Medical Action (ALIMA) is an independent humanitarian medical NGO that was created in 2009 by professionals of humanitarian medicine. ALIMA’s mission is to provide medical care in emergency situations or medical catastrophes.

We are recruiting to fill the position below:

Job Title: Logistics Outreach Supervisor

Location: Yobe
Employment Type: Contract

Main Activites

• Leading and directing all support activities in the hospital, in close collaboration with the clini-cal and nursing leadership, and developing, assessing and implementing the logistics strate-gy, policies, tools and procedures specifically in the areas of Biomedical, Mechanical, Con-struction, Energy, Transport, Hospital Supply Applied Security and EPREP.
• Assisting the hospital management and Logistics Manager in defining the yearly planning, budget and the hospital activities in order to identify and respond to the needs of the popula-tion. When required, bidding and managing the hospital improvements, maintenance and construction budget and directing construction requirements in collaboration with Construc-tion Log (if available).
• Responsible for the implementation and ensuring the proper functioning of the hospital facili-ties and structures whether linked to development, installation, maintenance and improve-ment (e.g. structure, energy, medical and non-medical materials, communication, cold chain, biomedical equipment, portering and transfer systems, laundry system, etc.) in accordance with ALIMA standards and development protocols.
• Ensuring that hospital occupational health and safety systems are in place, maintained and updated when needed (e.g. fire safety including emergency planning, hospital access and security).
• Responsible for hospital hygiene through good management of cleaning teams, engagement with the nursing team and regular audit.
• Responsible for safe and efficient waste management and managing hospital WHS in part-nership with the responsible WHS and together delivering a comprehensive hospital vector control mechanism.
• Supporting the project and hospital logistician in the implementation of the Hospital Logistics Tool Kit (HLT) and provide training for its efficient implementation. Ensuring that all staff in the project are informed of the proper use of the hospital's infrastructure, equipment and communication tools.
• Ensuring that the installation and maintenance of the functional spaces of medical offices are in adequate conditions and that the HR structures are in place to support the management of medical facilities.
• Planning and supervising in collaboration with the Hospital/Project Coordination Team, the HR processes (recruitment, training, performance evaluation and internal, external communi-cation) of the logistics personnel of the project in order to ensure both the sizing and the amount of knowledge required for the activity.
• Providing technical reference to all logistical/technical problems and providing guidance to the logistics staff under his/her responsibility. When applicable, supervising the LOG (Biomed, Mechanic and Electrician) and WHS teams.
• In coordination with the Logistics Manager, reviewing the current hospital logistical manage-ment strategies, tools and procedures and recommending possible amendments or revisions in order to achieve effectiveness and efficiency of the hospital support structures
• Defining and monitoring the technical aspects of the reduction of political risk of the project, transportation, communication, protection, identification and preparation of the technical as-pects of security policy and guidelines, evacuation plans and contingency, monitoring daily the application of safety rules and report to the Logistics Team Leader and/or Project Coor-dinator any problem that may arise.
• Monitoring the fuel consumption of ALIMA vehicles and generators and on a monthly basis, compile the monthly reports for ALIMA vehicles and generators.
• Manage and supervise on a daily basis the activities of watchmen, including drawing up of schedules.
• Participating in the writing of Weekly Sit Rep and the monthly reports according to guidelines.
• Any other duties as and when necessary, assigned by the supervisor to fulfill the objectives of ALIMA Katsina Project.

Management lines:

• Report to (Direct): Logistic Manager
• Report to (Functional):  Logistics Coordinator
• Staff Reporting to him: Collaborate with MOH Log staff.

Required Skills & Qualifications

• Essential Secondary education and a technical diploma or technical university diploma preferably enegineer
• At least 2 years work experience in logistics related to activities, supply chain, WHS or facilities man-agement
• Essential thorough understanding of logistics issues in developing countries (e.g. communications, energy, building maintenance) and management of a multi-skilled and diverse team.
• Interpersonal skills
• Experience in working in harsh environment
• Experience in working under pressure
• Respect of deadlines
• Remains discreet about the professional and personal life of team members
• High level of Integrity.

Conditions

• Contract term: contract under Nigeria Law, 6 months’ renewable.
• Salary: According to ALIMA function grid.

Application Closing Date
31st July, 2024.