Administrative Assistant at Gemameg Company Nigeria Limited

Gemameg Company Nigeria Limited is a consultancy firm to provides services to the society. We are a firm of Human Capital Advisors, Business and Management Consultants offering a service range that also includes outsourcing. Our outsourcing services cut across industries and various lines of business. These include services in telecommunications, Banks and Financial houses, Pharmaceuticals, Manufacturing, Distribution, Marketing, Oil and Gas, Federal Government Corporations, and State and Local Governments.

We also specialize in the provision of support staff to companies and factories nationwide which includes: Yard Cleaners, Maids, Factory Workers, Drivers, Functional Administrative Staff, Factory Workers Plant operatives, Sweepers and Cleaners, Office Support, Technical support staff, Merchandisers, Sales Representatives, Marketers and Mobile armed guards deployed by Government.

We are recruiting to fill the position below:

Job Title: Administrative Assistant

Location: Ajah - Lekki, Lagos
Employment Type: Full Time

Job Description

• An Administrative Assistant supports managers, executives, and other staff by performing various administrative tasks.
• This role is crucial for ensuring the smooth operation of the office by handling essential tasks such as scheduling, correspondence, data entry, and office organization.

Responsibilities
Office Management:

• Maintain and organize office files, records, and documents.
• Order and manage office supplies and inventory.
• Ensure the office environment is clean, orderly, and well-maintained.

Scheduling and Coordination:

• Manage calendars and schedule meetings, appointments, and travel arrangements.
• Coordinate events, conferences, and meetings, including preparing materials and booking venues.

Communication:

• Answer and direct phone calls, emails, and other communications.
• Draft, proofread, and distribute letters, memos, and other correspondence.

Data Entry and Record Keeping:

• Enter and update data in various systems and databases.
• Maintain accurate and up-to-date records and filing systems.

Support to Staff:

• Assist with the preparation of reports, presentations, and spreadsheets.
• Provide administrative support to various departments as needed.

Customer Service:

• Greet and assist visitors and clients in a friendly and professional manner.
• Handle inquiries and provide information about the organization.

Financial Administration:

• Assist with basic bookkeeping and financial tasks.

Qualifications

• Bachelor's Degree with 2 - 5 years experience.

Skills:

• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Attention to detail and accuracy.
• Ability to multitask and prioritize tasks effectively.
• Strong problem-solving and decision-making abilities.
• Ability to work independently and as part of a team.

Application Closing Date
24th July, 2024.