Logistics Assistant at Solidarites International (SI)

Solidarites International (SI) is an international humanitarian NGO which, for more than 40 years, has been providing assistance to populations affected by armed conflicts and natural disasters by meeting their vital needs for food, water and shelter. Particularly involved in the fight against diseases linked to unsafe water, the first cause of death in the world, SI's interventions provide expertise in the field of access to drinking water, sanitation and hygiene promotion, but also in the essential area of food security and livelihoods. Present in around twenty countries, SI's teams - 2000 people in total made up of expatriates, national staff, permanent staff at headquarters, and a few volunteers - work with professionalism and commitment while respecting cultures.

We are recruiting to fill the position below:

Job Title: Logistics Assistant

Location: Anka, Zamfara
Employment Type: Full-time
Contract Start Date: Projected contract start date is 1st September 2024

Mission

• The logistics assistant supports the logistician in implementing and supervising all logistical activities at his/her assigned base.
• In particular, he/she lends support to carrying out urgent activities and the filing and archiving of logistical documents.
• He/she temporarily takes on the basic tasks of the logistics Manager in their absence.

Description
Management of supplies:

• Update price lists and vendor databases
• Control Solidarités International purchase procedures
• Verify and process quote requests and IOFs.
• Compose and archive purchase folders.
• Implement purchases, monitoring adherence to validation regulations and procedures.
• Negotiate prices, deadlines and methods of delivery.
• Ensure that relationships with suppliers are monitored.

Management of vehicle fleet:

• Assist in the planning and execution of maintenance and repair work on mission vehicles.
• Draw up the vehicle schedule.
• Ensure that a complete breakdown kit is available on board all vehicles.
• Check that vehicle log books are in place and are used correctly
• Assist in monitoring and consolidating fuel consumption and miles travelled for all vehicles.
• Prevent misappropriation of petrol and spare parts
• Monitor the administrative documents for all vehicles.

Management of equipment / telecommunications:

• Assist in installing and securing materials
• Assist in monitoring and maintaining materials
• Organize training sessions in the use of means of communication

Management and monitoring of IT equipment:

• Update antivirus software
• Provide teams with adequate means for data backup
• Ensure the maintenance and correct use of IT equipment

Management of supplies:

• Supervise the maintenance and securing of warehouses
• Support the logistics officer in carrying out stock checks and physical inventories

Human resource management:

• Assist in the recruitment process and in evaluating the members of the logistical team.
• Establish team schedules in conjunction with the logistics officer.
• Ensure or assist with logistical training.

Requirements
Profile:

• Studies: B.Sc / HND or equivalent in relevant field
• Experience: 2 years’ relevant experience in similar position with other INGO
• Language: English, Hausa mandatory and one of the local dialects is an added advantage.
• IT: Good knowledge of MS Office Word, PowerPoint and advanced MS Office Excel Knowledge, radio and security equipment user-knowledge
• Qualification: Result in quality orientation, teamwork and preparation, behavioral flexibility, commitment to SI Principles, Service Orientation, Space Management.

What we Offer

• Salary + transport & housing contribution + social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by the government, festive bonus, Life insurance - covering death and permanent disability) etc.

Application Closing Date
2nd August, 2024.