Administration Head at African Industries Group (AIG)

African Industries Group (AIG) is a diversified global conglomerate with a legacy of 53 years of business excellence and sustainable growth. It is headquartered in Lagos, Nigeria. It has been contributing to Nigeria’s socio-economic growth and industrial development and is equally committed to the nurturing and development of the local community.

With over five decades of responsible business practices, the Group has evolved into a driving force in various sectors like Iron and steel manufacturing, power generation, agricultural products, steel processing, building materials, plywood and allied products, logistics and shipping, lead products, cans manufacturing, refractories products, industrial glass, other construction materials, and more recently, mining and steel processing, renewable energy, and aluminum products.

We are recruiting to fill the position below:

Job Title: Administration Head

Location: Otta, Ogun
Employment Type: Full-time

Job Role

• Serves as a member of the organization’s key administrative decision-making and planning body.
• Contributing in the formulation, development and improvement of mills/plant administration related policies and standard operating procedures
• Implementing and controlling these SOPs, communicating, overseeing and ensuring compliance and consistency with all the corporate practices/ policies/ procedures, adherence to all the related and applicable state laws, arranging inspections of and coordinating with labor department / Govt departments.
• Making certain that all administrative systems and processes at mills/plant are highly reliable, finely tuned and well delivered with an aim towards pro-action rather than reaction;
• Ensuring effective management of company residential colony affairs regarding allocation of facilities, housekeeping and security etc.
• Facilitate concerned departments to ensure uninterrupted availability of all utilities including Water, Food, Electricity etc. at residential colony
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
• Recruit and train personnel and allocate responsibilities and office space.
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments
• Develop a feedback mechanism and grievance redressal cell to hear and resolve employee’s concerns with respect to administrative issues (residential, fleet and office space).
• Plan and estimate the requirement of physical resources like fleet, office space, residential accommodation and prepare the budget and secure approval from the Management.
• Acquire the resources once approved within the TAT.
• Visit company owned assets and ensure adequate safety and security mechanisms are deployed.
• Maintain relevant MIS for asset allocation, disbursement, disposal and maintenance.
• Investigate untoward incidents / thefts and take corrective action in coordination with HR / Management.

Skills Required

• Proven experience as administration head.
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills

Other requirements:

• Should have Nigeria territorial and geographical knowledge (Nigeria experience is a must).
• Ability to forecast incidents like riots based on information received from authorized sources and caution the employees well in advance.

Application Closing Date
6th August, 2024.