S.H.E Operations Coordinator at an Indigenous Non-Profit and Non-Governmental Organization

We are an indigenous non-profit and non-governmental organization with Head Office in Abuja and field offices in several locations across Nigeria. We are in the business of saving lives, making life more meaningful and productive for all Nigerians and especially for people living with; and affected by HIV. It is an organization built on strong core values, we believe strongly in commitment, innovation, inspiring leadership, and partnerships.

We are recruiting innovative, creative, and self-motivated talents with outstanding skills and proven track records to fill the position below:

Job Title: S.H.E Operations Coordinator

Location: S.H.E Wellness Center, Lagos Island, Lagos
Employment Type: Short-term

Job Purpose

• To ensure the smooth operations in the S.H.E Centre and provide Facility Care, asset & fleet management and logistic support.
• Responsible for delivery of support services on time at value for money to the project(s) and ensure that all operational documents and reports are completed in a timely manner and shared and filed to enable effective decision-making.
• The incumbent projects a professional company image through in-person and phone interaction.

Essential Duties and Responsibilities

• Manages the implementation of internal policies and procedures in the S.H.E Center
• Maintains a master calendar for events, meetings, and workshops as provided by the project team
• Provides administrative support to staff and visitors when required including assisting with travels, logistical arrangements and booking meeting venues.
• Supports with the management of vehicle fleet and coordinates logistics activities including the management of vehicles and drivers.
• Carries out assets verification and updating of inventory register
• Ensures proper use and maintenance of physical assets and office, including vehicles, equipment, furniture, and office building. Arrange for repairs as necessary.
• Coordinate and Provides technical and administrative support on all Short-Term Hire related matters
• Oversees the maintenance of office equipment/machines
• Provides office orientation for new employees.
• Ensures office procedures are kept up- -date and communicated to staff
• Coordinates and maintains records for staff office space, phones, parking, company cards and office keys. to
• Provides historical reference by developing and utilizing filing and retrieval systems.
• Ensures security and safety of office, staff, and physical assets belonging to the organization.
• Contributes to a positive working environment for all staff, beneficiaries and visitors
• Performs any other duties as assigned by supervisor or designee.

Qualifications and Experience

• Degree or equivalent qualification.
• 3-year relevant administrative experience especially in an international NGO
• Proven computer skills, including experience using Microsoft words and Excel.
• Able to work with basic supervision, with initiative, and good judgment.
• Proven skills in meeting logistics and fleet management
• Efficient and accurate with details.
• Sensitive, compassionate and positive; good relationship skills.
• Ability to handle confidential information with discretion.
• Team worker. The ability work as part of a team.
• Fluency in speaking, reading, and writing English
• Strong organizational and prioritization skill.

Application Closing Date
19th August, 2024.