Senior Onsite Learning Event Coordinator at Terra Energy Services (TES) Nigeria Limited

Terra Energy Services (TES) is an indigenous Engineering and Oil and Gas Service Company incorporated in Nigeria in 2001 with expertise in providing full-service integrated solutions to clients across the entire oil and gas value chain. We currently operate from our offices in Lagos and Port-Harcourt and aspire to become the leading provider of quality Oil and Gas Engineering Services in West Africa. At Terra Energy Services, we maintain a policy of creating a conducive environment for the attraction of the best qualified and motivated staff for performance enhancement.

We are recruiting to fill the position below:

Job Title: Senior Onsite Learning Event Coordinator

Location: Port Harcourt, Rivers
Employment Type: Full Time

Job Responsibilities

• Ensure onsite training event activities are performed as per the “Event Readiness Process/System”
• Provide Emergency support / help for training
• Ensure the Event Facilities are setup correctly and have the necessary equipment
• Communicate with instructors and outside vendors in both written and spoken correspondence
• Support the facilitator and ensure they have the required access to the facility
• Interface with local suppliers (e.g. Transport, Restaurants)
• Coordinate and block Instructor’s dates & timing in lines with the training and workshop calendars.
• Arrange for the training materials, manuals, hand-outs and other instructional aids; arrange for equipment setup (like AV, toys, etc.) and refreshments.
• Manage the training logistics (training room booking, manage access, photographer, etc.) and sharing detailed information to participants and trainers in advance.
• Participate in the kick-off of the program, administer the essential program briefings, calibrate with the speaker and stakeholders.
• Monitor completion of training activities - Pre-work, Certificates.
• Update Wiki/SharePoint/Global Website.
• Ensure activation of registration link, roster & Logistic management on the LMS
• Communicate with the internal and external vendors, Ready the Purchase Order.
• Manage Moodle Administration activities for Blended Trainings.
• Maintain attendance records and feedback sheet, issuance of certificate, etc.
• Generate report from Cognos and update employee database as per the process.
• Calibrate with Remote Coordinators for any changes/updates in the training event/program.
• Ensure smooth running of events as per the Program / Course Metadata in the CRM.
• Follow the workflow / communication process on the CRM and adherence of case management process.

Academic Qualification

• University Degree / Higher National Diploma in any relevant Discipline

Work Experience:

• Minimum of 5 years of relevant work experience .

KPIs:

• 100% Adherence to IOGP Life Saving Rules
• Quality Admin support services
• Budget and financial performance
• Vendors Management
• Customer Service management
• Meetings/functions

Key Skills:

• Adept at working with enterprise Microsoft Office Suite (Excel, Power Point, Skype); SharePoint, etc.
• Ability to work with cross-functional teams, build relationships, and foster partnerships.
• Familiarity with adult learning principles, instructional design, and industry trends.
• Effective verbal and written communication

Soft Skills:

• The ability to create and maintain cordial working relationships with colleagues.
• Good Communication & team-working disposition.
• Good organizational and Networking skills.
• Flexible, adaptable, and a fast learner and teacher.
• A commitment to professional development, and a Continuous Improvement mindset.

Application Closing Date
Not Specified.