Human Resources (HR) Associate at an Indigenous Non-Profit and Non-Governmental Organization

We are an indigenous non-profit and non-governmental organization with Head Office in Abuja and field offices in several locations across Nigeria. We are in the business of saving lives, making life more meaningful and productive for all Nigerians and especially for people living with; and affected by HIV. It is an organization built on strong core values, we believe strongly in commitment, innovation, inspiring leadership, and partnerships.

We are recruiting innovative, creative, and self-motivated talents with outstanding skills and proven track records to fill the position below:

Job Title: Human Resources (HR) Associate

Job code: MSS004
Locations: Abuja
Grant Duration: Subject to availability of funds and exceptional grant performance

Description

• The ideal candidate should be a reliable individual who is committed, audacious, accountable, and passionate with strong core values to work with our highly experienced team at our Head and state offices as a Human Resources (HR) Associate
• A reliable executor who is flexible and can hit the ground running in aiding the organization achieve its goals as it aligns with saving lives, making life more meaningful and productive for all Nigerians and especially for the most vulnerable.

Job Purpose

• The Human Resources Associate will work with the HR Manager to provide operational support to implement effective and functional Human Resources (HR) processes for the organization.
• He shall play an active role in the overall organization, management, and delivery of office support services by ensuring the smooth operation of human resources functions including Performance and Talent Management, Payroll Administration, Employee Orientation and Induction, Health Insurance Management, Insurance, Record Management, etc.

Essential Duties and Responsibilities

• Work with the HR Manager to ensure day-to-day operations of HR-related functions are addressed in a timely, efficient, and proactive manner.
• Provide support for New Hire orientation including communicating orientation timetables to all facilitators, drafting introductory emails for all new hires, coordinating new hire documentation to foster a positive attitude toward organizational objectives as may be required.
• Support recruitment needs such as screening applications, preparing offer letters, conducting reference checks, make offers, participating in interviews as necessary, and drafting job adverts.
• Provide technical support to state offices in the recruitment of Short-term hires and ensure SOPs are adhered to.
• Provide competitive market research and prepare to pay studies to help establish pay practices and pay bands that help to recruit and retain superior staff
• Provide payroll processing backup support as and when required.
• Partner with the finance unit to maintain the payroll database
• Develop and schedule benefits orientations and another benefits training
• Recommend changes in benefits offered, especially new benefits aimed at employee satisfaction and retention.
• Facilitate staff appraisal processes, communicate status to relevant parties, and review and further processing
• Manage staff separation and escalate to the HR manager for further guidance
• Develop & maintain a strong network with other NGOs/Professional associations to strengthen the Organization’s pool of qualified candidates.
• Interpret and provide guidance and instruction to staff and teams on HR processes, policies, workflow, and work unit priorities.
• Recommend employee relations practices necessary to establish a positive employer-employee relationship and promote a high level of employee morale and motivation;
• In liaison with the ICT Unit, manage the maintenance of the HR Information System
• Maintain employee-related databases
• Prepare and analyze reports that are necessary to carry out the functions of HR.
• Fully utilize existing Human Resources software to the organization’s advantage.
• Perform other duties, as assigned.

Qualifications and Requirements

• B.Sc / B.A / HND in Business Administration, Social Sciences or its recognized equivalent with 2 - 3 years of relevant experience.
  Or
• M.Sc / M.A Degree in Business Administration, Social Sciences or its recognized equivalent, and 2 years relevant experience.
• A higher degree or professional qualification in HR is an advantage
• Certified member of Chartered Institute of Personnel Management, ICSAN or related body is an advantage.
• Excellent analytical, interpersonal and computer (Excel and spreadsheet) skills are required.
• Demonstrated success in multicultural environments is required
• Experience of HR in the not-for-profit sector for a minimum of 2 years is an advantage.

Application Closing Date
19th August, 2024.