Account Receivable Officer at RusselSmith Group

RusselSmith is a leading integrated energy services provider with a focus on asset integrity management, operations and production, technology solutions and engineering. Our services ensure that our customers have access to reliable data about the states of their assets and that their assets continue to perform reliably and safely all through their initial design lives, and even for extended periods after their design lives.

We are recruiting to fill the position below:

Job Title: Account Receivable Officer

Location: Nigeria
Employment Type: Full Time

Responsibilities

• Responsible for Sales Invoice Management; and Bills Receivable Management.
• Aging analysis for due invoices.
• Follow up with commercial sub-division on pending documents related to sales orders.
• Follow up with the company on invoice approvals.
• Post on the system and reconcile respective customer's ledgers.
• Periodically check bank statements on payment inflows and calculate the deductions and reconciles and inform to line manager.
• Calculate VAT, WHT, LC, etc.… as per invoices and agreements requirements
• Management Accounting- Transactions Posting, Bank Reconciliation & Fixed Asset Register
• Respond to customer queries regarding invoices, payments, and account balances
• Receives and processes vendor invoices and internal check requests; maintains open files for purchase orders, packing/receiving slips, and matches invoices.
• Verifies invoices for quantity, unit pricing, extensions, and applicable discounts.
• Obtains approval from appropriate personnel for payment for miscellaneous invoices.
• Codes invoices with accounting account numbers according to distribution in the general ledger; determines dates for invoices to be paid; keys invoices into computerized accounts receivable system.
• Maintains alphabetical open invoice file for unpaid invoices.
• Forecasting cash payments and anticipating challenges arising from limited cash flow
• Ensure and supervise invoice submissions and monitoring of receivables.
• Attaches duplicate copies of checks to original invoices, stamps invoices "Paid" and files in permanent records.
• Prints, verifies, and maintains accounts receivable voucher reports, open/aging reports, disbursement reports, and journals.
• Receives and answers phone calls from vendors or other divisions/sub-divisions regarding the payment status of invoices.
• Ensures proper documentation and maintenance of the sub-division’s file management system. Files papers and documents into appropriate sub-division files.

Qualifications and Skills

• A good university first degree is required; preferably in accounting.
• Good communication skills and the ability to work well with people are essential.
• Good organizational and multitasking skills
• Strong analytical and data analysis skills
• Exhibits initiative, responsibility, and flexibility

Application Closing Date
19th August, 2024.