Logistics Manager at Terre des hommes (Tdh)

Terre des hommes (Tdh) is the leading Swiss child relief agency. The Foundation has been helping children in need for over 50 years, defending their rights regardless of race, creed, or political affiliation. In over 30 countries, Tdh protects children against exploitation and violence, improves children’s and their mother’s health, and provides emergency psychological and material support in humanitarian crises.

We are recruiting to fill the position below:

Job Title: Logistics Manager

Location: Maiduguri, Borno
Employment Type: Full-time

Job Description

• The Logistics Manager supports the Support Services Coordinator (SSC) with all the logistics components of the Delegation.
• S/he is responsible for the overall efficient, effective implementation of logistics Policies and procedures of the Tdh rules and regulations in compliance with donor and internal rules.
• S/He works in complete line with the project strategy defined for the intervention and his/her.

Responsibilities

• Procurement/Supply management
• Stock management
• Fleet management
• Equipment/Assets management
• Premises management
• HR management (Logistics team)
• Security/safety responsibility
• Representation
• Procurement/Supply management
• Ensure best practices and adherence to Tdh logistics policies.
• Ensure the regular collection of all procurement/supply accurate data.
• Handle framework and service contracts according to the established rules.
• Liaise with the programme team to develop a Procurement Plan for every new grant.
• Emphasize quality and best value for money on all purchases.

Stock management:

• Ensure warehouse organizational policies are respected.
• Follow up to ensure warehouse records are updated on time.
• Make sure donations of stocks must follow donor guidance.
• Ensure the safety of stocks is highly considered in the warehouse.
• Carry out stock inventories quarterly.
• Ensure the update and communication of the monthly stock inventory.
• Supervise stock movement follow-up.

Fleet management:

• Ensure proper adaptation of best practices in fleet management.
• Under the supervision of the SSC, handle transportation contract negotiation and follow up with suppliers.
• Ensure a proper follow-up of movement and fuel is in place (logbook, monthly fuel follow-up, etc.) and share the analysis with the SSC every month.

Equipment/Assets management:

• Ensure with the logistics team a proper setup and maintenance of the equipment.
• Ensure the monitoring tools, including the follow-up and update of the equipment and accessories list are set up
• Guarantee the identification, registration, and labelling of all the equipment is properly and regularly done by the logistics team.
• Ensure a physical inventory is done regularly and do spot-checks.

Premises management :

• Handle rental and services contracts for all premises.
• Ensure adequate and required equipment/furniture (with maintenance system) are in place and functioning
• Ensure with his/her team the follow-up and supply of office supplies.

HR management:

• Ensure qualitative management of the logistics team (recruitment, appraisal, training, disciplinary measures, …)

Reporting:

• Provide the SSC with monthly reports and forecasts (PSR follow-up, stock inventory, equipment follow-up, fleet follow-up, etc.)

Security/Safety Responsibility:

• Support the National Security Focal Point in all security-related matters.
• Adhere strictly to Tdh security rules.
• Ensure that safety equipment is present, up-to-date, and in compliance in the different offices, guest houses, and project locations.
• Participate in updating the country security plan and security/safety guidelines.

Representation:

• Attend any relevant meetings in his field of expertise (UNHAS, Log Cluster, work groups, partners, etc.)

Other:

• Provide team members with the necessary logistics support for the successful implementation of the projects (drafting, implementation, and monitoring phases)

Requirements

• University degree in the logistics or related field
• Minimum 3 years experience as a Logistics Manager or similar position
• Previous experience with (I)NGO
• Strong knowledge in the following fields: Procurement and Supply Chain Management, Fleet and Transport Management, Warehouse/Stock management, Equipment management, Premises management
• Advanced IT knowledge (hardware and software)
• Proven experience in team management and budget management
• High sense of integrity, rigour, and flexibility
• Strong organisational, time management, and negotiation skills
• Excellent oral communication, writing, and reporting skills in English.
• Ability to work under pressure and in a volatile environment.

Application Closing Date
25th August, 2024.