Human Resource Operations Officer at Malaria Consortium

Malaria Consortium is one of the world’s leading non-profit organisations specialising in the comprehensive prevention, control and treatment of malaria and other communicable diseases among vulnerable and under privileged populations. We increasingly find our work on malaria can be effectively integrated with other similar public health interventions for greater impact and therefore expanded our remit to include child health and neglected tropical disease interventions.

We are recruiting to fill the position below:

Job Title: Human Resource Operations Officer

Location: Abuja
Employment Type: Full-Time

Job Description

• The HR Operations Officer will provide administrative support to the Consultancy Management Unit of the organization.
• This will include supporting the Senior Human Resources Officer, Consultancy Management (SHRO) to ensuring compliance to processes and policies for administration of consultancy management in Malaria Consortium, Nigeria.
• The job include support for proper documentation of requests of consultants by the projects, the proper approval process and documentation of budget for the consultancy on MC procurement platform (NAV), the collation of evidence of completion of assignment of consultants and processing of these for prompt payment after satisfactorily meeting the terms of contract by the consultants.
• The role will also work with the MC office documentalist to ensure proper filling of all consultancy management documents in compliance with the UK and Nigeria data protection policies.

Key working relationship:

• HR team members, Technical Leads, Compliance and Data Protection Managers, Operations and Finance Teams.

Key accountabilities
HR Operations Support:

• Interface with the Operations department on NAV system and other related matters as it relates to consultancy management.
• Liaise with other departments within the organization and disseminate information on behalf of the HR team to consultants.
• Administer all consultancy procurements through the procurement system (NAV)
• Provide administrative support for consultancy performance, conflicts, or other issues when requested by the Country HR Manager, ensuring discretion, confidentiality, and impartiality to consultants.
• Maintain a comprehensive system for storing and organizing consultant information, including sensitive and confidential data.
• Provide administrative support to the HR team in relation to recruitment and contracting of consultants and national staff.
• Cover for absences in the HR department and undertake any other duty commensurate with the post as requested by the Country HR Manager and consultancy management SHRO.

HR Consultancy Support:

• Liaise with technical managers to produce budgets (on NAV system) and contractual processes for National and state offices consultancy requests based on approved Project TA budgets
• Support in collecting relevant document required for payment of consultants at the end of the assignment and processing consultants’ payments.
• Act as liaison between Finance and project team on consultancy payments.
• Support SHRO consultancy management in consultants engagement processes, including advertising, receiving applications, shortlisting, and selection.
• Arrange interviews where applicable
• File documents as directed and required and ensure that all consultant documents and files are complete and up to date.
• Liaise with State Admin. Officers to collate and update state consultancy tracker between the 1st and 5th of every month and all required documentation.
• Provide support to the HR team as required

Qualification/Requirements
Essential:

• Bachelor’s degree in human resources, Business Administration, or a related field.
• 2-5 years of experience in HR or consultancy management.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Strong attention to detail.
• Proficiency in Microsoft Office and HRIS systems.

Desirable:

• Attentive to detail
• Highly organised
• Flexible and self-motivated
• Excellent written and oral communication skills
• Fire warden experience
• First aid competence
• Facilitation and coordination skills

Work-based skills and competencies:
Essential:

• Excellent interpersonal and communication skills
• Good computer skills with proficiency in Microsoft Word, Excel and PowerPoint
• Ability to troubleshoot basic ICT issues

Desirable:

• Good analytical skills

Application Closing Date
4th September, 2024.